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Full Job Description
General Summary of the Position
The Parish Operations Manager is a leadership role in support of the pastor's responsibilities to the parish. This leader is a steward of the Physical, Financial, and Human Resources of the parish.
Essential Duties and Responsibilities of the Position
The Parish Operations Manager either directly performs or is responsible for the supervision / management of personnel and/or volunteers directly performing duties in the following areas:
Functional Areas of Responsibility -
General Operations Management:
Maintain positive relationships and effective communication between parish / school community, various groups and outside authorities as appropriate
Attend and present information at pastoral staff meetings
Attend diocesan administration meetings, and disseminate information obtained at these meetings to parish personnel as appropriate.
Maintain familiarity with all applicable policies and procedures.
Direct the management of the parish office
Oversee the management of the parish records, including the parishioner database
Coordinate parish casualty, property, and workers' compensation insurance with the diocesan master insurance program
Collaborate with Pastor on parish stewardship initiatives. Ensure special collections are properly implemented
Oversee the management of parish information technology.
Participate in strategic planning and day-to-day execution of strategic goals/objectives.
Maintains schedule of staff office hours and ensures front desk coverage during office hours.
Collaborates with Pastor in overseeing communication (website, bulletin, FlockNote, etc.) to the parish community
Finance and Accounting:
Collaborates with Diocesan Shared Accounting Services on the following:
o Maintain accuracy of all financial files and records, and establish a responsible cash flow management system
o Facilitate the external annual AUP or audit: implement suggested recommendations
o Coordinate and review parish-based organizations' funds
o Maintain accurate accounting following generally accepted accounting principles
o Ensure financial accountability and stewardship policies and procedures are implemented and maintained.
Serves as Secretary for the corporate structure of the parish
Collaborates with Pastor in the preparation of the annual budget.
Act as liaison between Pastor and Parish Finance Council
Act as liaison between the parish and the diocese in financial matters
Ensure all collections are counted and recorded in compliance with proper financial accountability, and that weekly deposits are made
Human Resources:
Act as Human Resources Manager for local site to include but not limited to:
Establish and maintain performance evaluation process
Evaluate, hire, train, and coach direct reports
Administer salary administration program within the budget guidelines of the location as well as administer the benefits programs and PTO
Administer corrective actions as necessary
In collaboration with the pastor, establish and implement Human Resources policies/procedures
Administer all local and some Diocesan Human Resources processes
Train employee base on the utilization of the ExponentHR system and diocesan email accounts
Work with Diocesan Human Resources department to implement overarching Diocesan programs
Facility and Asset Management:
Coordinate parish purchasing of supplies, and ensure that all vendors are paid in a timely manner.
Responsible for ensuring use of parish facilities by various groups complies with all applicable policies
Ensure accuracy of parish facilities calendar
Supervise any major construction, improvement or repair
Solicit and review bids and quotes and negotiate contracts
Establish and monitor preventative maintenance programs for all properties
Establish emergency procedures for staff
Maintain security of property (keys, files, valuables, etc.)
Other Duties:
Functions as a resource and supporting team member for all Parish activities and events
Additional duties as assigned by Pastor
This job description is not intended to be an exhaustive list of the duties and responsibilities of the position. The duties and responsibilities of the position may be changed at the sole discretion of “St. Elizabeth of Hungary Parish”.
The “St. Elizabeth of Hungary Parish” reserves the right to modify this job description without notice to the employee. This job description is not a contract and does not alter the employee’s at-will employment status.
Job Requirements
Position Requirements
Knowledge, Skills and Abilities:
Solid business operational experience
Solid practical Human Resources experience
Excellent interpersonal communication skills
Supervisory and leadership experience
Proven organizational skills including the ability to manage multiple tasks and projects simultaneously, meet deadlines and produce high quality results quickly
Excellent computer skills: MS Office suite of products; internet applications; knowledge of QuickBooks Accounting Software desired
Good record-keeping skills
Good facilitation skills
Collaborative style that fosters workplace excellence and mutual staff support
Highly motivated; able to work independently and as part of a team and with energy, optimism and persistence
Ability to present oneself professionally
Ability to maintain confidentiality
Ability to prioritize and to be flexible
Able to work occasional evenings and/or weekends and work an unpredictable schedule when necessary
Some knowledge of accounting principles and practices desired
Education and Experience:
Bachelor’s Degree desired in Business or a closely related field
5 – 10 years of business experience, non-profit experience preferred.
Special Requirements:
Practicing Catholic with thorough knowledge and understanding of Catholic teachings, required.
ground Check: This position requires a criminal background check and credit check.
English proficiency required. Bilingual English/Spanish preferred.
Physical Requirements Specific to the Job: N/A
Additional Information
Parish Operations Manager Detailed Job Description