Scheduling Assistant

Admin & Office Full Time

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The Parish Scheduling Assistant/Receptionist is the first point of contact with the church and should present a positive, professional image to visitors to the parish office. As the Scheduling Assistant, you will be managing assignment of space requests in locations across the campus through the parish scheduling process. Responsibility for the general organization and smooth operation of the front office.

Job Requirements

Maintaining and updating schedules, calendars, and agendas.
Verifying the availability of inhouse and external participants for planned meetings.
Confirming appointments and arranging meeting venues.
Sending out reminders of scheduled meetings.
Rescheduling or canceling meetings in a timeous manner.
Managing and confirming travel bookings and arrangements.
Keeping stakeholders informed of project timelines and associated deadlines.
Answering scheduling queries via email and phone.
Documenting scheduling processes and keeping records.
Answer and route calls to proper parish staff.
Take clear messages and place in appropriate staff mail slot.
Provide clerical and secretarial assistance to staff as directed by supervisor.

Additional Information

Scheduling Assistant - Receptionist Detailed Job Description

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