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JOB DESCRIPTION SUMMARY:

The Accounting Assistant is a part of the Accounting Department within the Operations Zone. This position processes receipts and disbursements and supports other accounting and operations functions. This position reports to the Accounting Manager and is a full-time, 32-hour week, non-exempt (hourly), support level position with benefits.

SPECIFIC RESPONSIBILITIES:

• Contributions 
  • Enter all contributions into the church database. 
  • In coordination with the Accounting Manager and Director of Operations, prepare quarterly contribution statements and distribute them to donors. 
  • Serve as primary contact to the congregation with questions regarding giving records.
  • Make corrections and adjustments to the database providing documents as needed.
• Other Receipts 
  • Process miscellaneous receipts, including fees, reimbursements, and other funds from ministry activities.
  • Follow-up with staff to obtain supplemental information to assure proper recording of funds.
  • Handle deposits and database recording of donations for Project 1.27.
  • Provide and maintain petty cash funds for CCC ministries.
• Accounts Payables
  • Review check requests and invoices for accuracy and proper authorization, contacting others as necessary for further information or documentation.
  • Post invoices to the accounting system and prepare and print checks and related reports for review by the Accounting Manager. Mail/deliver signed bills to their appropriate destination.
  • Distribute credit card statements, compile credit card reports, and post staff credit card transactions to accounting software.
• Other Accounting Responsibilities
• • • Analyze notifications from the bank regarding the correction to deposits.
    • Assist in training staff and volunteers regarding financial procedures and internal controls. 
    • At fiscal year-end, assist with identifying and processing accrued and prepaid revenue and expenses. 
    • Assist Project 1.27 with accounting help, including:

• • • • Processing cash and check deposits and posting to the accounting system

• • • • Process staff and volunteer reimbursement checks
      • Other tasks as assigned by the Director of Operations.
• Additional Responsibilities

• • Serve as backup to the front office administrator and fill in when needed.
  • Record weekly inventory of barista supplies and submit orders to re-stock. 
  • Keep regular office hours (as much as possible), usually Monday – Thursday 8 am-4:30 pm
  • Meetings: Attend all required staff meetings/retreats (“Devos & Prayer,” Monthly All Staff, Annual Staff Retreat)

QUALIFICATIONS:

• Character: 
  • Unquestionable integrity, specifically in handling finances, relationships, and time management. 
  • A Christ honors life marked by personal holiness, prayer, bible study, spiritual and emotional maturity, and increasing dependence on the Holy Spirit (Titus 1:6-9, 1 Timothy 3:1-7). 
  • A person who understands and models the Christian principle of servant-leadership. Someone who is eager, flexible, and has a teachable spirit.
• Competency: 
  • At least two years office experience including handling receipts and disbursements.
  • Welcoming, friendly disposition with solid people skills and strives for excellence in all work duties.
  • A team player; able to effectively multitask projects and tasks.
  • Exemplifies sound discretion and confidentiality in decision-making and interpersonal interactions.
  • Effectively communicates with and relates to people of all ages and works comfortably in interdenominational settings.
  • Takes personal initiative in learning and maintains solid computer skills (MS Office, Internet Communications, etc.)
  • Able to learn and effectively use the church database system and financial software.
• Convictions: 
• In full agreement with Colorado Community’s “Statement of Faith” and wholeheartedly embraces and champions “Who We Are.”
• Supportive of Colorado Community Church (i.e., Christ-centered, Board governed, Staff led, Congregation Mobilized).
• Strives for excellence in all work duties and is passionate about seeing others succeed.

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