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POSITION SPECIFICATION
TITLE: Administrative Assistant of the Colorado Catholic Conference (PART-TIME)
REPORTS TO: Executive Director of the Colorado Catholic Conference
ENTITY: Colorado Catholic Conference: Archdiocese of Denver, Diocese of
Colorado Springs, and the Diocese of Pueblo. The Colorado Catholic Conference (CCC) is the united voice of the Catholic Bishops of Colorado and serves to uphold the dignity of human life and the common good in public policy.
POSITION OVERVIEW: Administrative Assistant of the Colorado Catholic Conference (CCC) assists the Executive Director in fulfilling the work given to the Conference by its Board of Governors. Essential operational and administrative support will comprise the principal duties of the Administrative Assistant.
SALARY: Salary commensurate with experience.
ESSENTIAL DUTIES:
- Coordinate and manage projects essential to the Executive Director in conjunction with the Associate Director
- Maintain downtown office, including organization, décor, supplies, and utilities
- Coordinate calendar, travel, and schedule appointments and meetings as needed for Executive and Associate Directors
- Manage correspondence and communications as directed, including e-mail (CCC@cocatholic.org), paper mail, phone (voicemail), and Outlook contacts
- Submit monthly expense reports for Executive Directors approval
- Submit invoices for Executive Directors approval
- Manage various seasonal, personnel, and event-related communications and correspondence as needed
- Plan and coordinate events in conjunction with Executive and Associate Directors
- Any other duties as assigned by Executive Director
REQUIRED QUALIFICATIONS:
- Be a fully initiated Catholic in the communion of the Catholic Church and intentionally living out the five precepts of the Church (CCC 2041-2043)
- Refrain from promotion or approval of, or the living out of, any conduct or lifestyle that would reflect discredit or disgrace on, or cause scandal in relationship to the Catholic Conference or considered to be in contradiction with Catholic doctrine or morals
- 2-3 years experience
- General knowledge of the political process and Catholic magisterium
- Clear and consistent verbal and written communication
- Proficiency with Microsoft Office Suite and products
- Effective interpersonal and organizational skills
- Proven ability to be a self-starter with a proven record of punctuality and dependability
- Ability to manage all assignments with excellence and meet deadlines
- Ability to professionally handle confidential information