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General Position Description:

Under the direction of the Director of Development, the Administrative Assistant for the Donor Relations discipline will provide general office and administrative support to the Donor Relations Directors (DRDs) in the Intermountain Division.  This position is critical to the Intinmountain Division's fundraising effort through donor communication and interface.

 

Education and Work Experience:

A high school diploma is required, and some college coursework is preferred—at least three years of administration experience in a general office setting.   

  

Knowledge, Skills, and Abilities Required:

Professional and positive. Excellent people skills. Able to multi-task and set reasonable priorities. Good written and oral communication skills. Good organizational skills. Ability to follow instructions and offer constructive suggestions for improvement. Sound judgment and common sense. Must demonstrate a high level of accuracy and attention to detail. Must be able to handle confidential material and maintain department confidentiality.  Understands and embraces the mission of The Salvation Army.

 

Software-related skills:

General office experience with a working knowledge of Word, Excel, PowerPoint, and Outlook. Working knowledge of integrated database applications and ability to use new software with basic training, including portfolio, logistics, wealth engine & others.

 

Essential Functions:

1. Major Giving Discipline
   1. Enter donor information into a portfolio for each DRD.
      1. Includes scanning documents and attaching them to donor files.
      2. Assisting with entering communication notes as requested by DRDs.
   2. Prepare and distribute William Booth Society letters and certificates as needed.
      1. Provide support to the Special Events Manager in producing the William Booth Society annual reception.
   3. Manage all DRD donor hard and electronic copy files in an organized and confidential manner.
   4. Run standardized Portfolio reports as requested by DRDs.
   5. Coordinate special mailing efforts as communicated through the 112-monthcultivation plan.
   6. General letter writing – Thank you’s, acknowledgments, etc.
   7. Maintain spreadsheets for designated donor gifts, stock gifts, and others as needed.
   8. Submit expenses, motor vehicle & others through Finance procedures.
      1. Coordinate with the Development Associate – DM to process Child Care Contribution and Enterprise Zone letters and forms for DRD caseload donors.
   9. Answer and transfer phone calls to DRDs as needed.
   10. Conduct Portfolio donor research as needed.
   11. General office support
       1. DRD expense report preparation.
       2. Maintain office supplies, maintain copier, and several troubleshooting issues.

• Create donor meeting presentation materials.

1. Assist other development disciplines as needed.
2. Take notes at all relevant meetings.
3. Maintain and operate a folding machine for mailings.

 

1. Christmas – Seasonal
   1. Other duties as assigned.
   2. Christmas CD purchase and distribution.
   3. Holiday cards – coordinate Thanksgiving & Christmas CD mailing.

 

COVID Statement: All Salvation Army employees working at a facility covered by this order (Denver City COVID – 19 High-Risk Setting Requirement per Mayor Hancock) must be fully vaccinated.

Physical Requirements:

The position is primarily sedentary with frequent sitting and requires the ability to remain at a keyboard for up to two hours with minimal interruption.  The ability to operate a keyboard is essential. It is the ability to sit, walk, stand, bend, squat, climb, kneel and twist on an intermittent or continuous basis.  Ability to grasp, push, pull, and reach overhead.  Ability to operate the telephone. Ability to lift to 25 pounds.  Ability to access and produce information from a computer and understand written infstatementualified individuals must be able to perform the essential duties of the position with or without accommodation.  A qualified person with a disability may request a modification or adjustment to the job or work environment to meet the position's physical requirements.   The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result.

           

AcknowleAcknowledgmentgious Purposes of The Salvation Army: The employee acknowledges that they have been informed and understands The Salvation Army’s religious purpose and status as a church. The employee agrees that they shall do nothing to their relationship with The Salvation Army as an employee to undermine its sacred mission. The employee agrees and understands that their services are necessary for The Army’s spiritual purposes. Their wowoworkatedonduct must not conflict with, interfere with, or undermine such religious programs or The Army’s religious connotations.

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