Business Operations Assistant

Business Operations Full Time

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Full Job Description

Supports Business Administrator in finance, accounting, database management and human resource matters. Responsible for processing all payables and payroll and associated record keeping. Supports policy development, documentation and organization.

  • Supports Business Administrator in preparation, correspondence and record keeping for the Finance Council and Outreach and Assistance committee. Attends Finance Council meetings as recording secretary.
  • Input weekly contributions, building fund, and miscellaneous donations into ParishSoft.
  • Process accounts payable check run weekly, maintains organization of invoices and statements, obtains necessary approvals, mails checks.
  • Process tithing accounts payable check run once per month, maintains organization of documentation, mails checks.
  • Process payroll bi-weekly.
  • Process weekly miscellaneous deposits.
  • Prepares and remits monthly sales tax payment and report for the gift shop sales.
  • Responsible for the payment of Mass stipends to Mass celebrants.
  • Prepare and send the contribution envelope order every other month.
  • Process year-end 1099's and associated reporting.
  • Recruits, supervises and trains office volunteers.
  • Responsible for generating annual parishioner contribution statements.
  • Assist with bulk mailings.
  • Assist Business Administrator in documentation and communication of all Human Resource policies and benefit programs.
  • Input new parishioner information into ParishSoft and assign envelope number.
  • Update database for parishioner address changes, drop registered parishioners who are leaving the parish, and update deceased parishioners. Send the updated records to the Archdiocese of Denver for the Denver Catholic newspaper.
  • Acts as coordinator between the church and ParishSoft.


  • Two years related experience.
  • Must exhibit competent computer skills and proficiency in all Microsoft applications.
  • Working knowledge of the ParishSoft database church management software would be beneficial.

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