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Summary/Objective:
This position oversees the administrative efforts of the Family Ministries team, working toward freeing up the ministry staff to focus more on the pastoral and relational aspects of their roles.
Essential Functions:
- Ensure that the Family Ministry staff is supported with various administrative tasks.
- Keeps all current volunteers up to date with background checks and risk management. Communicates with Family Ministry staff on clearance status of volunteers.
- Create and manage registration forms for all Family Ministry events (classes, camps, VBS, retreats, events, training, etc.).
- Utilize every possible communication channel to advertise ministry programs/events.
- Participate in team and staff meetings and other required activities.
- Support all major Family Ministry events administratively (retreats, events, VBS, camps, etc.).
- Ensure Family Ministry calendars are effectively managed in the church database and website.
- Manage church database requirements for the Family Ministry department, including family profiles, data entry, complete communication lists, room reservations, and calendar input.
- Complete monthly expense reports for the Family Ministry team.
- Close out all Family Ministry events with statistics and financial transfers.
- Perform other duties as needed.
Time Requirements:
This position will be completed 40 hours per week. This role will be performed Sunday through Thursday, with occasional evenings, Fridays or Saturdays, and holidays required.
Work Environment:
This job operates in a professional office environment and uses standard office equipment such as laptop computers, desktop computers, and telephones.
Physical Demands:
The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully.
While performing the duties of this job, the employee is regularly required to talk or hear and frequently sit and stand for sustained periods; lift, push, pull items over 30 lbs; walk and reach with hands and arms.
Requirements:
Professional/Education
- Ability to manage confidentiality in all aspects of the job.
- 2+ years of experience in administrative roles.
- Basic computer and communication skills.
- Experience with budgets is a plus.
Spiritual
- A faithful, growing Christ-follower deepening their relationship with Christ models this to others.
- A passionate desire to see people come to know, love, and follow Christ in the context of authentic community.
- In agreement with Southeast's Statement of Beliefs, Values, Mission, and Vision.
- Desires to know and love God and wants to be used by God.
Personal
- Dedicated to developing God's people in their discipleship, servanthood, and outreach roles.
- Humble, credible, trustworthy, teachable, and a self-starter.
- Skilled in building and leading gifts-based teams to accomplish shared purposes, they are also team players who see the need to take others with them in the journey of leadership and leadership development and equip others for community-building impact.
- Strong social, biblical, and verbal skills that enable them to be effective and creative communicators.
- Demonstrates wise judgment in decision-making.
- Ability to live in and cultivate biblical community.
- Adhere to Southeasts Staff Expectations: (1) work hard; (2) deal with conflict biblically (Matthew 18); (3) have a "solutions-focused mindset" (propose solutions, not just problems); (4) engage in community, worship, and growth by being in a life group and attending one Southeast church service each weekend; (5) biblically tithing to Southeast Christian Church.
Desired Competencies:
Instills Trust, Demonstrates Self-Awareness, Manages Ambiguity, Collaborates, Communicates Effectively, Organizationally Astute, Resourcefulness, Action Oriented, Optimizes Work Processes, Ensures Accountability, Decision Quality, Manages Complexity, Financial Acumen
This description indicates the general level and nature of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.