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Job Details
Full-time
Benefits
- Life insurance
- Disability insurance
- Health insurance
- Dental insurance
- Paid time off
Qualifications
- Microsoft Office
- Office experience
- High school diploma or GED
Full Job Description
DESCRIPTION OF POSITION – Reporting to the Director of Business Administration and Executive Ministry Assistant, the Front Office Assistant is an important part of our team by providing a welcoming experience to our guests, congregation members and visitors. The assistant not only answers phones, transfers calls, takes messages and greets people, but he/she also maintains the church-wide scheduling calendar and confirms schedules with all parties, including facilities manager and ministry leaders. Additionally, the office assistant updates the membership database and other spreadsheets and documents as needed.
PRIMARY ROLES & RESPONSIBILITIES
- Actively engages with staff, visitors, and community throughout the day in a friendly and helpful manner
- Accurately records messages both from phone and in person
- Answers the phone, transfers calls, and redirects calls to appropriate offices
- Creates and maintains updated documents and spreadsheets
- Maintains church scheduling system and communication needs to facilities and others regularly
- Assists with parking assignments and validation stickers
- Makes copies and orders service/materials for copiers and postage machine
- Directs guests to the right rooms/people they need, provides resource lists and numbers to those in need
- Assists ministry teams with various other items that includes working on the computer, updating member/guest information in internal database, creating signs, copying, sorting, stocking supplies, and other special projects
- Performs other administrative work such as data collections, basic reporting
- Other tasks, as assigned
QUALIFICATIONS / SKILLS
The office assistant has a vital role at Trinity as this person is responsible for creating positive first impressions. The ability to greet individuals pleasantly and obtain clear messages is essential. Must be honest and principled; must possess utmost integrity and be respectful in all dealings with church members, colleagues, and the public.
Candidate must possess the following to be considered for this position:
- Excellent Microsoft Office skills
- Able to work collaboratively in a team environment and ability to handle multiple tasks and pivot quickly
- Strong interpersonal skills with staff, congregational members, volunteers, and community members
- Willingness to learn, stay kind, and be a positive and friendly addition to the team
- Be dependable and committed to the job
- Results oriented with strong aptitude for problem solving, prioritizing, organizing, and following through
- Maintain strict confidentiality
- Previous office experience required
SCHEDULE AND HOURS
This position is scheduled for 38-40 hours a week: Mon-Thurs 8:30-4:30, Fri 8:30-3:00 onsite. This position is eligible for a benefits package that includes health insurance (90% paid by Trinity), dental insurance (100% by Trinity), life insurance/long-term disability/short-term disability (100% paid by Trinity). Vacation time is scheduled in coordination with the church calendar and must be pre-approved.
OTHER
This position must also:
- Understand and support the vision and mission of Trinity United Methodist Church
- Perform tasks, from time to time, not defined above in support of the goals of the organization
- Perform miscellaneous tasks or duties in support of the daily operation of the organization
Job Type: Full-time
Pay: Up to $34,000.00 per year
Benefits:
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid time off
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Ability to commute/relocate:
- Denver, CO 80202: Reliably commute or planning to relocate before starting work (Required)
Education:
- High school or equivalent (Required)
Experience:
- office: 1 year (Required)
Work Location:
- One location
Work Remotely:
- No