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Responsibilities Include:
· Assistant to Pastor Dawn, Operations Pastor
o Staff Support: maintain HR records, liaison for staff communication with accounting and all consultants, etc.
o Manage all staff and family celebrations (cakes, cards, etc.): birthdays (staff and their families), wedding anniversaries, staff anniversaries, etc.
o Schedule quarterly staff check-ins and annual staff reviews
o Support for Pastor Dawn in any area she oversees including, but not limited to, women’s groups, events, travel, planning, etc.
o Calendar: staff calendar updates and maintenance and calendar for Pastor Dawn
o Monitor and Manage staff usage of Credit Card
o Liaison for all guest speakers
· Office Manager:
o Manage receivables, cleanliness, stocking, and organization
o Order supplies, keep inventory, and maintenance (office, events, café, hospitality, cleaning, etc.), shopping and picking up supplies if needed
o Order signage; for events, branding, marketing
o Connection Cards & Weekend Sign-up Sheet: processing and communication
o Phones: answering/returning voicemails and connecting messages with appropriate staff leader
o Check Mail and distribute
o Ongoing email correspondence with congregation
o Office common areas: stock snacks & drinks, kitchen (organize, stock, & clean when needed), workroom (organize, stock, & manage equipment)
· Weekend/service experience support; train and fill in when needed or requested
o Baptism coordination/communication (for non-Sunday Baptisms as well)
o Baby dedication coordination/communication
o Special Sundays: Church Anniversary, Holidays, Pastor Appreciation (month), Mother’s Day, Father’s Day, etc.
· Church Wide Events: collaborate with each department, manage volunteer teams, plan and order supplies/food/drinks/etc., décor, games, etc.
· Accounting assist including tithe and bank deposits
· Database entry and management
· Admin for meetings; taking notes, printing if needed, food/drink orders when needed
· IMPACT Team Support: leaders; print, communications, and requests as needed
· Any other tasks as needed or requested by Pastors
Personal Qualifications
· 5-10 years Ministry Experience
· 5-10 years Administrative / Executive Assistant Experience
· Has a love for Christ, His Word, and the Church and is a mature Christ follower growing in grace
· A team player who demonstrates a willing attitude to serve as needed to further PLC’s Mission
· Have a conscientious work ethic; able to work at a fast pace within a variety of settings, maintaining a flexible attitude in changing environments, and considerate to everyone on the staff team
· Ability to look ahead and implement ideas and processes that fit Passionate Life’s culture and is in sync with future growth and overall vision of the church
· A self-starter, good at multi-taking, and prioritizing projects
· Able to work well with all types of personalities in a team setting and strives for unity in vision
· Creative, detail oriented, and decisive with the ability to organize, coordinate work, set priorities, & maintain systems
· Ability to maintain high standards of confidentiality & handle controversial issues with grace
· Demonstrates leadership skills and has the ability to motivate others
Job Type: Full-time
Pay: $35,000.00 - $50,000.00 per year
Benefits:
- Paid time off
- Professional development assistance
Schedule:
- Day shift
- On call
Experience:
- Microsoft Excel: 5 years (Required)
- Microsoft Powerpoint: 5 years (Required)
Work Location: One location