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POSITION SUMMARY:
As a person of faith committed to the gospel values and responsible stewardship of resources, the Business Manager is an administrator in support of the Pastor's goals and objectives for the parish and helps the parish fulfill its mission and purpose. Administrative responsibilities include the areas of finance, facilities, purchasing, and human resource management.
ESSENTIAL DUTIES AND RESPONSIBILTIES include the following: (Note: other duties may be assigned from time to time as necessary and appropriate)
- FINANCIAL RESPONSIBILITIES
- Responsible for all aspects of the financial record-keeping including general ledger, accounts payable and receivable, payroll and budget assuring conformity with civil law, Catholic Church law and Archdiocesan policy.
- Oversees and ensures the proper coding of vouchers and timely payment of outstanding invoices.
- Prepares and presents accurate financial reports to the Archdiocese, pastor and relevant parish councils.
- Processes payroll and ensures accurate wage and tax reporting to governmental agencies including quarterly 941 reports, W-2s, and 1099s.
- Manages and supports weekly money counters process & control procedures
- Ensures the accurate recording of all donations to or through the parish.
- Oversees non-offertory cash control procedures and systems
- Oversees preparation and distribution of end of year donor contribution letters.
- Prepares annual budget and comparative report for the Pastor, Archdiocese, and Finance Council
- Provides cash flow reporting & analysis
- Monthly Reconciliation of Bank Statements
- Acts as liaison between the parish and the diocese relative to financial matters.
- HUMAN RESOURCES
- Assists the Pastor with supervisor of all Human Resources operations including management of full employment life cycle from job posting, application management, status changes, and termination
- Oversees the administration of salary and diocesan benefit programs.
- Attend AOD benefits meetings and inform employees of changes
- Maintain accuracy of the HR database and I-9 records
- Establishes and maintains staff evaluation process
- Maintains and controls confidential personnel matters and files
- Initiates background checks on staff and volunteers. Ensures safe environment training is obtained by required employees and volunteers.
- ADMINISTRATION
- Maintains parishioner database.
- Oversees the maintenance of the parish website, telephone system, copiers, computers, and other technology needs of the parish.
- Maintains authorized computer accesses and maintain a secure environment by programming keyless entry locks to provide and remove accesses as needed.
- Secures contracts to provide technology system support to reduce down-time and adequate to safeguard confidential information.
- Maintains accurate asset management records.
- Ensures properly executed contracts for services not handled internally.
- Serves as Risk Manager for the parish by obtaining appropriate vender certificates of insurance coverages for property and liability. Files insurance claims.
- Oversees the ordering off offices supplies, computer supplies, paper products for facilities, cleaning supplies, etc.
- Attends Staff Meetings and Finance Council meetings.
JOB QUALIFICATIONS AND SKILL REQUIREMENTS:
- Active member of a Roman Catholic parish preferred
- Knowledge and understanding of the Catholic faith and its mission required.
- Bachelors Degree in Finance, Accounting or Business with strong accounting experience.
- Minimum three years experience in a mid-level finance or accounting position, and a CPA (preferred).
- Knowledge of finance, accounting, budgeting, cost control principles including Generally Accepted Accounting Principles.
- Knowledge of federal and state financial regulations.
- Ability to analyze financial data and prepare financial reports, statement and projections.
- Knowledge of Human Resources requirements, as well as Business Administration.
- Proficiency with Microsoft Office.
- Familiarity with ParishSoft Accounting, Paycom and PDS preferred.
- Self-motivated to work independently, good problem solving and prioritization skills, and ability to maintain confidentiality in all matters.
- Successful completion of background check and Archdiocesan safe environment training.
WORKING CONDITIONS:
- Normal office hours with some evenings for meetings.
- The employee must frequently lift and/or move up to 10 pounds and occasionally life and/or move up to 25 pounds.