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The Pastoral Center of the Archdiocese of Miami has an opening for an Administrative Assistant to support the Chancellor for Canonical Affairs and the Chancellor for Administration. The ideal candidate is a service-oriented person with demonstrated experience working in environments handling highly confidential information; bi-lingual (English-Spanish required; tri-lingual Haitian Creole a plus); and able to work quickly and accurately in an environment with competing deadlines. Strong technical skills are required. The Administrative Assistant performs all duties and responsibilities in alignment with the Catholic mission, vision and values of the Archdiocese of Miami.
RESUMES SENT WITH COVER LETTERS STRONGLY PREFERRED.
Schedule: 40 hours per week; M-F 8:30 A.M. – 5:00 P.M.
Responsibilities:
- Process priest personnel assignments and requests for faculties for priests.
- Research and coordinate data collection for statistical and other reports to the Vatican, USCCB, and others.
- Provide administrative support for Chancellors: answer phones and correspondence; schedule appointments.
- Perform other duties as assigned.
Qualifications:
- Bachelor’s Degree preferred; 10 years’ experience as administrative support person in a regulated customer-service environment.
- Must have demonstrated discretion and confidentiality.
- Knowledge of basic tenets of Catholic Church and parish structures.
- Must be supportive of the mission and tenets of the Roman Catholic Church.
- Must have a professional demeanor.
- Must be a self-starter with lots of initiative.
- Good oral and written English-language communication skills, including clear speaking voice.
- Good Spanish-language spoken communication skills; Haitian Creole a plus.
- Proficiency in MS Word (including Mail Merge), Excel, and Outlook per pre-employment testing; Access a plus.
- Type at least 60 wpm with 90% accuracy.
- Excellent spelling and grammar required.
- Must be organized, accurate, efficient with good follow-through.
- Excellent customer service skills, including ability to maintain focus on and professionalism with people in challenging situations, both in person and by phone.
- Must be able to manage time well and multi-task, while maintaining accuracy in an environment of competing deadlines.
Job Type: Full-time
Pay: $1.00 per day
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: One location