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The Office of Development for the Archdiocese of Miami, located at the Pastoral Center in Miami Shores, Florida has an opening for an Administrative Assistant to the President. The Administrative Assistant to the President is responsible for supporting the Development Corporation activities for the Archdiocese of Miami and its entities by assisting with the operations of the development office and providing administrative support to the President of the Development Corporation. Responsibilities include, but are not limited to, providing senior level administrative support to the President, coordinating the President’s calendar, checking inventory, ordering supplies, creating and managing expense reports, providing excellent customer service (internal and external), and assisting with gift batching. This candidate performs all duties and responsibilities in alignment with the mission, vision, and values of the Catholic Archdiocese of Miami.
Essential Tasks and Responsibilities:
- Prepare all expense reports, reimbursements, corporate card expense reports, and monthly reconciliation reports.
- Prepare all documents for the President pending signature.
- Update and track all donor information in Raiser’s Edge on behalf of the President- actions (cultivations, solicitations, etc.), notes, and other affiliations. Maintain the strictest confidentiality to preserve the integrity of the relationship with the donor.
- Prepare donor reports and generate queries from Raiser’s Edge, as needed, especially for event reporting.
- Develop processes and protocols for calendaring, messaging, follow-up, follow-through, and meeting debriefings.
- Answer phones and greet visitors for the Development Corporation.
- Provide exemplary customer service to internal and external constituents who contact the Development Corporation by phone, email, fax or in person.
- Provide general support to other senior members of the Development Corporation team, as assigned by the President.
- Collaborate with other offices, programs and parishes within the Archdiocese as assigned on projects.
- Assist President on special projects as assigned.
- Other duties as assigned.
Qualifications:
- Bachelor’s degree and four (4) years of experience in a coordinator position and/or administrative support position.
- Experience in a fundraising environment is strongly preferred.
- Must have demonstrated confidentiality.
- Proficiency in MS Outlook, Word, Excel, and PowerPoint is required.
- Proficiency with Raiser’s Edge is strongly preferred.
- Knowledge of fundamentals of project management preferred.
- Skilled with computers, social media, hand-held device applications, web navigation.
- Ability to type at least 60 wpm with 90% accuracy.
- Excellent customer service skills required.
- Strong time management skills including the ability to manage several projects at the same time with accuracy.
- Good spelling and grammar required.
- Excellent oral and written English communication skills, including clear speaking voice.
- Effective Spanish spoken and written communication skills is required.
- Good Haitian Creole spoken, and written communication skills is a plus.
- Supportive of the mission and tenets of the Roman Catholic Church; Experience in a Roman Catholic environment is a plus.
- Knowledge of the basic tenets of Catholic Church and parish structures.
- Must have professional demeanor.
Job Type: Full-time
Pay: From $38,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: One location