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Bilingual Receptionist. Spanish and English required. Creole is a plus
PLEASE DO NOT APPLY TO THIS POSTING IF YOU DO NOT SPEAK ALL THREE LANGUAGES
Catholic Legal Services of Miami (CLS) is a non-profit organization that represents low-income immigrants without reference to their race, religion, gender, ethnic group, or other distinguishing characteristics. CLS seeks a multilingual receptionist to be responsible for all secretarial reports and client appointments. Answering phone calls, taking messages, maintaining client logs of the office, scheduling appointments, and managing incoming mail. Additionally, will be responsible for supporting and replacing administrative assistant in his/her duties by collecting payments from clients, issuing receipts, preparing cash reports for deposit, and preparing outgoing mail.
Location: Miami Office
Duties:
- Staffs the reception area.
- Answer telephone calls, take messages, and/or transfers calls to appropriate staff.
- Greets visitors, handles inquiries, informs clients about services, directs clients to appropriate staff according to client need, maintains client logs of the office, and schedules appointments.
- Assist with data entry and file management
- Coordinates and arranges conferences, meetings, and travel reservations for office personnel.
- Maintains event calendars.
- Receives, logs, and processes incoming mail for distribution.
- Performs office clerical duties: mailing, typing, filing, copying, and faxing as needed.
- Communicates regarding office maintenance.
- Supports administrative assistant when needed by collecting payments from clients, issuing receipts, preparing cash reports for deposit, and preparing outgoing mail; and
- Perform other duties as required.
- Utilizes office computer programs such as Legal Services Management Program (LSMP) to update client information, as requested by Attorney or Paralegal; and
Qualifications:
- At least one year of reception and/or administrative assistant experience.
- Computer literate including ability to type and input data in various programs including Excel.
- Collaborative work attitude is essential; and
- Experience working in a high-volume and fast-paced environment is a plus.
PLEASE DO NOT APPLY TO THIS POSTING IF YOU DO NOT SPEAK ALL THREE LANGUAGES.
Job Type: Full-Time
Benefits:
- 403 (b)
- 403 (b) matching
- Disability insurance
- Flexible schedule
- Health insurance
- Paid time off
- Parental leave
- Professional development assistance
- Retirement plan
- Schedule: Monday to Friday
Salary to commensurate with experience.
To Apply: Send a cover letter, resume, and two writing samples.
CCLS is an EEOC/AA employer and encourages women and minorities to apply. Our office hires regardless of race, religion, gender, sexual orientation, or ethnicity.
Job Type: Full-time
Pay: From $35,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Holidays
- Monday to Friday
Experience:
- Microsoft Excel: 1 year (Preferred)
- Microsoft Powerpoint: 1 year (Preferred)
Language:
- English (Required)
- Haitian Creole (Required)
- Spanish (Required)
Work Location: One location