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Essential Job Duties:
Family & Community Involvement

• Identifies strengths, needs and goals in collaboration with family for Family Partnership Agreement (FPA)
• Identifies and coordinates needed services for families
• Follows up on cases and completed a minimum of one monthly progress note for FPA
• Maintains and develops community partnerships
• Completes written referrals for follow-up as needed and documents in database
• Maintains all required forms up to date and organized in appropriate file(s)
• Communicates appropriately and in a timely manner with families, other staff and external sources
• Promotes parent involvement, assists in parent training and coordinating program governance
• Provides support and education to families for self-advocacy and community involvement
• Works in collaboration with families, other staff, community agencies and regulatory bodies

ERSEA

• Ensures compliance with Eligibility, Recruitment, Selection, Enrollment and Attendance (ERSEA) document, forms, process and applicable HS Performance Standards
• Assists in maintaining a 20% child waiting list and 10% disability enrollment
• Develops an annual recruitment plan and implements community outreach including disability recruitment.
• Ensures attendance and absences are documented. If absences are consecutive, follows HS procedures for intervention including visits and documentation.
• If center’s attendance falls below 85% completes required report.

Financial

• Prepare and submit weekly vouchers to Program Director for review and approval.
• Responsible for the VPK attendance and submitting it monthly into the VPK Portal.
• Assist in the fund raising activities, maintaining records, and reporting back to the Program Director.

Programmatic

• Responsible for the In-Kind report for all funding source programs.
• Responsible for entering daily attendance into database for Head Start
• Responsible for the overall management of the Center’s Food Program to include but not limited to documentation and Monthly Report.
• Assist in the preparation, documentation of meals, and daily operation of the kitchen in the absence of any of the Food Handler(s).
• Responsible for posting the menus on the bulletin boards.

Health/Mental Health and Disability

• Secures all required health, immunizations and developmental screening with the deadlines
• Notifies families 45, 30, 15 days prior to expiration of health events and assists with finding a health provider and/or making appointments as needed
• Documents all attempts with families at securing health events and follow-up services
• Enters developmental; screening accurately and within the specified 45 days’ timeframe
• Documents all follow-up services and/or decline of services or medication administration
• Identifies the need for referrals and/or additional services and documents accordingly
• Initiates the completion of the Individual Health Plan with family and secures its return\
• Coordinates and participates in Individual Health Plan (IHP) meetings
• Develops and maintains a network of community health providers
• Actively participates in multidisciplinary team meetings and IEP staffing meetings
• Coordinates transportation for children therapies and support services
• Secures monthly therapy progress reports and shares with Licensed Staff
• Provides support and education to families to promote preventative health mental health and wellness

Compliance and Reporting

• Maintains caseload as assigned including all required documentation well organized in file

• Enters information in database(s) and completes required/requested reports in a timely and accurate manner
• Runs and analyses database reports to ensure compliance, monthly or more often as needed
• Enters health, mental health and disabilities related information in required databases(s) in a timely and accurate manner
• Adhered to Universal Health & Safety & Precautions as applicable.
• Attends training, meetings and conferences required by the funding source and/or the agency
• Ensures all required documentation and reports are completed by the case management staff within a specified timeframes and accurately.
• Complies with all policies, procedures, program guidelines and any other applicable regulations
• Maintains a resources directors and resource library covering areas required by the funding source.
• Participates in the development of Corrective Action Plans (CAPS) as applicable

Additional Duties

• Perform additional responsibilities as required by supervisor
• Assists with classroom coverage, as needed
• Assist with maintaining the center clean, as needed.

Physical Demands:

• Ability to lift/carry young children, up to 50 lbs
• Ability to bend, stoop, stretch, squat, kneel, push, pull, crawl and sit on low chairs as part of child care work environment
• Ability to detect unsafe situations by sight or sound and react quickly to intervene.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Job Type: Full-time

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