Case Manager High School

Education Full Time

Apply on

This is a case management position under the guidance of the Regional Director that coordinates services as it relates to family
social services, early childhood health, mental health and disability services for children in accordance with Head Start & DCF
requirements. Additionally, this position works in collaboration with parents, other staff and regulatory bodies. All activities within
this position are completed in accordance with the agency’s policy and procedures, federal, state and local laws, Head Start
performance standards and the Head Start contract, accreditation standards. Catholic Charities reserves the right to transfer
employees to any program throughout the agency based on the operational needs of the organization with or without notice.
Such transfers may occur at any time and may be temporary or permanent. Incumbent in this position demonstrates sensitivity
to the service population’s cultural and socioeconomic characteristics Incumbent demonstrates sensitivity to the service
population’s cultural and socioeconomic characteristics.



Duties and Responsibilities:
 Family involvement and Training
 Identifies and coordinates needed services for families
 Identifies strengths, needs and goals in collaboration with family for Family Partnership Agreement (FPA)
 Follows up on cases and completed a minimum of one monthly progress note for FPA
 Follows up on cases and completes a minimum of one monthly progress note for FPA
 Maintains and develops community partnerships
 Completes written referrals for follow-up as needed and documents in database
 Maintains all required forms up to date and organized in appropriate file(s)
 Communicates appropriately and in a timely manner with families, other staff and external sources


 Ensures compliance with Eligibility, Recruitment, Selection, Enrollment and Attendance criteria 
Assists in maintaining a 20% child waiting list
 Promotes parent involvement, assists in parent trainings and coordinating program governance
 Provides support and education to families for self-advocacy and community involvement


 Prepare and submit weekly vouchers to Program Director for review and approval.
 Responsible for the VPK attendance and submitting it monthly into the VPK Portal. 
Assist in the fund raising activities, maintaining records, and reporting back to the Program Director.


 Responsible for the In-Kind report for all funding source programs.
 Responsible for entering daily attendance into database for Head Start
 Assist in the preparation, documentation of meals, and daily operation of the kitchen in the absence of any of the Food
Handler. 
Responsible for posting the menus on the bulletin boards.
Revised 7-2018

Health/Mental Health and Disability

 Secures all required health, immunizations and developmental screening with the deadlines
 Notifies families 45, 30, 15 days prior to expiration of health events and assists with finding a health provider and/or
making appointments as needed.
 Documents all attempts with families at securing health events and follow-up services
 Enters developmental; screening accurately and within the specified 45 days’ timeframe
 Documents all follow-up services and/or decline of services or medication administration. 
Identifies the need for referrals and/or additional services and documents accordingly.
 Initiates the completion of the Individual Health Plan with family and secures its return 
Coordinates and participates in Individual Health Plan (IHP) meetings
 Develops and maintains a network of community health providers
 Participates in multidisciplinary team meetings and IEP staffing meetings
 Coordinates transportation for children therapies and support services. 
Secures monthly therapy progress reports and shares with Licensed Staff i.e. Mental Health and Disability Coordinator
 Provides support and education to families to promotes preventative health mental health and wellness

Compliance and Reporting

 Maintains caseload as assigned including all required documentation well organized in file
 Enters information in database(s) and completes required/requested reports in a timely and accurate manner
 Runs and analyses database reports to ensure compliance, monthly or more often as needed
 Enters health, mental health and disabilities related information in required databases(s) in a timely and accurate manner
 Adhered to Universal Health & Safety & Precautions as applicable.

Other Duties

 Attends training, meetings and conferences required by the funding source and/or the agency
 Work in collaboration with families, other staff and regulatory bodies
 Demonstrates a working understanding of social services and personnel management
 Ensures all required documentation and reports are completed by the case management staff within a specified
timeframes and accurately.
 Incumbent will comply with all policies,, procedures and requirements necessary to perform the functions of this position
 Perform additional responsibilities as required by supervisor

Physical Demands:

 Ability to lift/carry infants/toddlers children, up to 50 lbs
 Ability to bend, stoop, stretch, squat, kneel, push, pull, crawl and sit on low chairs as part of child care work environment
 Ability to detect unsafe situations by sight or sound and react quickly to intervene


Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Apply on

More Jobs