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Essential Tasks and Duties:
- Oversees and supports all administrative duties in the office to ensure that the office is operating smoothly including after hour events when the office is closed.
- Performs receptionist duties when needed.
- Organizes meetings and events.
- Supervises and monitors the work of the receptionist and part-time assistant.
- Maintains the Parish calendar and avoids logistical conflicts; Inputs all ministry events in the Church calendar after seeking authorization from Administrator/Pastor.
- Prepares and maintains the Mass Schedule for Pastor/Administrator/Vicar, as well as visiting priest.
- Prepares Accounts Payables for the bookkeeper to issue checks.
- Prepares items to present in the Pastoral and Financial Council, as well as attends meeting to prepare minutes.
- Maintains Volunteer and Ministry records.
- Prepares letters for the Pastor/Administrator, as well as maintain his personal calendar and remind of meetings.
Qualifications:
- 3-5 years’ experience in administrative/office management.
- Able to multitask in a busy environment.
- Strong interpersonal skills to interact positively with employees.
- Good attention to detail to ensure minimal mistakes.
- Proficiency with Excel, Word, Power Point, and Publisher.
- Fully Bilingual: Strong Spanish & English communication skills required.
- Supportive and respectful of the mission and tenets of the Roman Catholic Church; experience in Roman Catholic environment preferred.
- Knowledge of basic tenets of Catholic Church and parish structures.
- Must have a professional demeanor.
Job Type: Full-time
Pay: From $37,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Retirement plan
- Vision insurance
Schedule:
- Monday to Friday
Work Location: One location