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Full Job Description
This is a non-exempt that is responsible for coordinating services as it relates to family social services, early childhood health, mental health and disability services for children in accordance with Head Start & DCF requirements. Additionally, this position works in collaboration with parents, other staff and regulatory bodies. All activities within this position are completed in accordance with the agency’s policy and procedures, federal, state and local laws, Head Start/Early Head Start performance standards and the Head Start/Early Head Start contract, accreditation standards. Catholic Charities reserves the right to transfer employees to any program throughout the agency based on the operational needs of the organization with or without notice. Such transfers may occur at any time and may be temporary or permanent. Incumbent in this position demonstrates sensitivity to the service population’s cultural and socioeconomic characteristics Incumbent demonstrates sensitivity to the service population’s cultural and socioeconomic characteristics.
Duties and Responsibilities:
Programmatic
Responsible for entering daily attendance and attendance notes into database for Head Start
Responsible for the overall management of the Center’s Food Program to include but not limited to documentation and monthly Report.
Communicates appropriately and in a timely manner with families, other staff and external sources
Maintains all required forms up to date and organized in appropriate file(s)
FCE (Family and Community engagement)
Identifies strengths, needs and goals in collaboration with family for Family Partnership Agreement (FPA)
Promotes parent involvement, assists in parent trainings and coordinating program governance
Provides support and education to families for self-advocacy and community involvement
Identifies and coordinates needed services for families as per the family assessment questionnaire
Follows up on cases and complete a minimum of one monthly progress note for FPA
Maintains community partnerships to refer families for services
Demonstrates a working understanding of social services and personnel management
Incumbent will comply with all policies, procedures and requirements necessary to perform the functions of this position
ERSEA
Ensures compliance with Eligibility and assist families in filling out necessary forms as needed.
Conduct ongoing recruitments in order to meet the center enrollment
Comply with the selection criteria.
Analyze attendance patterns in order to provide services as needed.
Ensures the center maintains a 20% child waiting list
Conducts home visits as needed to ensure compliance with the attendance policies.
Revised 7-2018
Health/Mental Health and Disability
Secures all required health, immunizations and developmental screening with the deadlines
Notifies families 45, 30, 15 days prior to expiration of health events and assists with finding a health provider and/or making appointments as needed
Documents all attempts with families at securing health events and follow-up services
Enters developmental; screening accurately and within the specified 45 days’ timeframe
Documents all follow-up services and/or decline of services or medication administration
Identifies the need for referrals and/or additional services and documents accordingly
Initiates the completion of the Individual Health Plan with family and secures its return\
Coordinates and participates in Individual Health Plan (IHP) meetings
Develops and maintains a network of community health providers
Participates in multidisciplinary team meetings and IEP staffing meetings
Coordinates transportation for children therapies and support services
Secures monthly therapy progress reports and shares with Licensed Staff
Provides support and education to families to promotes preventative health mental health and wellness
Compliance and Reporting
Ensures all required documentation and reports are completed by the case management staff within a specified timeframes and accurately.
Maintains caseload as assigned including all required documentation well organized and up to date in file
Enters information in database(s) and completes required/requested reports in a timely and accurate manner. Completes written referrals for follow-up as needed and documents in database.
Runs and analyses database reports to ensure compliance, monthly or more often as needed
Works in collaboration with families, other staff and regulatory bodies
Enters health, mental health and disabilities related information in required databases(s) in a timely and accurate manner
Adhered to Universal Health & Safety & Precautions as applicable. Attends training, meetings and conferences required by the funding source and/or the agency
Other Duties
Perform additional responsibilities as required by supervisor
Physical Demands:
Ability to lift/carry young children, up to 50 lbs
Ability to bend, stoop, stretch, squat, kneel, push, pull, crawl and sit on low chairs as part of child care work environment
Ability to detect unsafe situations by sight or sound and react quickly to intervene
Educational & Experiential Requirements:
High School Diploma/GED and 2 years of related experience and/or training (vocational technical certificate) and a credential or certification in social work, human services, family services, counseling or a related field.
OR
High School Diploma/GED and 2 years of related experience and/or training (vocational technical certificate) and be able to obtain a credential or certification in social work, human services, family services, counseling or a related field within (18) eighteen months from date of hire.
Completes 45 DCF training hours within 1 year of hire
Reporting to this position:
N/A
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Job Type: Full-time