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AllClear Aerospace & Defense is the military aftermarket industry’s leading provider of mission-ready solutions, providing excellence in sustainment to U.S. militaries and its allies. Headquartered in Miramar, FL, AllClear’s sustainment solutions cover over 25 of the most utilized military aircraft platforms, supported with distribution agreements from leading OEMs, in-house and managed repair services, engineered products, and manufacturing capabilities. AllClear was formed in 2020 by bringing together two of the industry’s leading companies, Aero Precision and Kellstrom Defense. Combined, AllClear now represents more than 55 years of defense aerospace sustainment experience and expertise. AllClear is focused on the bigger mission mindset of keeping militaries mission-ready. AllClear locations include Abu Dhabi, UAE; Camarillo, CA; Chatsworth, CA; Greenville, SC; Macon, GA; Miramar, FL; Seoul, S. Korea; Singapore, South San Francisco, CA; and Tokyo, Japan. To learn more, visit: GoAllClear.com. * Summary: * The Office Manager / Executive Assistant position will handle all front office reception area activities such as welcoming visitors, accurately maintaining visitor log system, managing multiline phone system, managing multiple calendars, ordering and maintaining office supplies for the facility. This position will also assist in updating and maintaining electronic data and physical records such as employee/compensation/benefits files, job descriptions, and updating slide deck presentations to support senior leadership team. Essential Duties and Responsibilities include, but are not limited to, the following: Assist the VP/General Manager and other Company Executives with planning and organizing, the facility & administrative aspect of the organization Performs various secretarial, clerical, and administrative duties, but with specialized attention to the fact that the information, decisions, and communication involved may be sensitive or confidential Effectively communicates both verbally and written with an understanding of the sensitive/confidential nature of material and as appropriate for the needs of the audience Prepares customer, OEM, supplier, auditor, etc. visit requests, receives visitors, and accurately maintains visitor log system Supports Executives in building presentations Assists with filing and maintenance of employee records to include recording education and training records, results of performance reviews and related pay raises within the Paylocity system and scanning employee records into the eFile system Supports site level event planning/preparation for All Hands Meetings and other events as requested Works as liaison to assist corporate IT with distribution of security/identification badges for employees Assists Miramar Facility Directors and VPs with scheduling, travel arrangements, calendar management, expense reports and project assistance Provides timely and accurate processing of forms, records, and reports upon request Monitors office supply inventory and reorders materials as necessary Handle any issues or troubleshooting of office equipment including copiers, printers, etc., work with IT department in the event of additional assistance needed Understand and perform functions in accordance with AS9110, AS9120 and ISO9001 Standards Other administrative duties may apply Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to use methods appropriate for the situation when learning new things and understand the implications of the information learned Ability to apply substantial knowledge of company policies and procedures to complete a wide range of task & duties Must be highly motivated, a self-starter with demonstrated ability to multi-task Strong organizational and administrative skills, as well as proficient with computer and database management Excellent communication and interpersonal skills Able to manage efficiently and effectively multiple and competing priorities Demonstrated capability to work with a diverse group of people Able to work flexible hours, including evenings and weekends when necessary Ability to maintain confidentiality and accuracy is critical Demonstrated problem solving and decision-making abilities, along with integrity, assertiveness, and flexibility Able to cope with and thrive in a high-pressure work environment Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form Requirements: Education and Experience: Bachelor's degree in related field Minimum of two years’ related experience and/or training (equivalent combination of education and experience may be substituted) Must be proficient in MS Office, including Word, Excel, and Power Point Ability to maintain confidential and sensitive information Technical Skills: Proficiency with Word Intermediate to advanced Excel skills Intermediate to advanced Power Point skills Knowledge of Quantum ERP preferred Knowledge of Paylocity a plus Language Skills: Fluent in English Fluency in Spanish preferred Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations Ability to write reports and business correspondence Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measurement, using whole numbers, common fractions, and decimals Ability to compute rate, ratio, and percent and to create and interpret bar graphs Physical Demands: Customary physical demands for office environment Regularly required to use hands and fingers to handle or feel; reach with hands and arms; talk or hear Frequently required to stand, walk, bend, and sit; prolonged periods of sitting at a desk and working on a computer Occasionally lift and/or move up to 25 pounds (over 25 lbs. with assistance) Required to use close vision, distance vision, color vision, peripheral vision, depth perception, and be able to adjust focus Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions Work Environment: Traditional office environment with attached warehouse environment Customary warehouse environment, including fluctuating temperatures based on weather conditions Able to perform in a fast-paced and dynamic work environment Travel: None Benefits: AllClear offers a competitive and comprehensive benefits package, including: Medical, Dental, Vision, Life/AD&D, STD, LTD, HSA, FSA, and 401(k). * Equal Opportunity Employer: * AllClear is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. _ The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions._ Job Type: Full-time

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