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Full Job Description

St. Maurice at Resurrection Catholic Church in Dania Beach, Florida is seeking to hire a qualified part-time Office Assistant. The selected candidate will be responsible for providing office operations and clerical support to the pastor and staff of the Parish. Primary duties are customer service, keeping and filing records, answering requests for information, and coordinating calendar events. The Saint Maurice at Resurrection Catholic Church Office Assistant performs all duties and responsibilities in alignment with the mission, vision and values of the Catholic Archdiocese of Miami.

Schedule: Approximately 20 hours per week. Monday – Friday from 1pm to 5pm. (Additional hours /days during busy seasons and times when extra support is needed by the parish).

Essential Functions and Responsibilities:

• Provide exemplary customer service to employees and others who contact the Parish by phone or in person, assess their needs, and direct them to the appropriate parties.
• Develop a sense of hospitality and professionalism with an open-door mannerism to facilitate the renewal of parish structures and methods.
• Register, keep and maintain sacramental records for Baptisms, Weddings and Funerals with accuracy.
• Check voice messages, email for action items and bring in the parish mail.
• Ensure that data entry for contributions is completed promptly and forwarded to the bookkeeper.
• Make sure the office has sufficient supplies to operate (printer ink, paper, water, etc.).
• Ensure copies of the prayer of the faithful and mass intentions are placed on the altar and the lectern for the weekend masses.
• Make sure there is enough supply of the sacramental wine and hosts for the masses.
• Schedule meetings for the liturgy team and others as necessary; attend and take notes.
• Keep supervisor informed on all activities and escalate issues to pastor for resolution as needed.
• Maintain parishioner’s database, register new parishioners, and follow up to see that they receive collection envelopes.
• Maintain the inventory of tamper bags and prepare the tamper bags for the weekend Masses and other times when collections are expected.
• Count money from collection each week and prepare deposits. Coordinate and schedule volunteer money-counters.
• Make the deposits for Sunday’s Collection, stipends, stole fees, catechesis registrations, in house and supervise the two volunteers, who go to the bank with the cash deposit.
• Keep and file the deposit slips and the checks deposited in house.
• Perform basic Accounts Payable activities: Enter invoices submitting for payables, cut checks, obtain Pastor’s signature and mail, and filing.
• Develop and maintain contact list for parish, both on parishioners, outside vendors and third-party service providers.
• Develop knowledge of ADOM offices.
• Assist with office tasks as assigned with strict confidentiality and discretion, demonstrating internal and external customer service.
• Other duties as assigned.

Qualifications:

• College or business-school education and 1 year experience in a customer-service environment preferred.
• Supportive and knowledgeable of the mission, tenets, and parish structures of the Roman Catholic Church.; experience in a Roman Catholic environment strongly preferred.
• Excellent oral and written English communication skills, including clear speaking voice.
• Good Spanish spoken communication skills strongly preferred.
• Proficiency in MS Word. Basic skills with MS Excel.
• Excellent customer service skills, including ability to maintain focus on and professionalism with people in challenging situations, both in person and by phone.
• Skilled at building and maintaining good, collaborative relationships and working through conflicts.
• Good time management, including ability to manage several projects at the same time with accuracy in an environment of competing deadlines.
• Able to sit at a workstation and perform data entry for extended periods of time.
• Must have a professional demeanor.

Job Type: Part-time

Pay: $16.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Retirement plan

Schedule:

• 4 hour shift
• Monday to Friday

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