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Primary Purpose:
This position will process and reconcile a wide variety of accounting documents such as invoices, departmental billings, employee reimbursements, cash receipts, vendor statements and journal vouchers, review and code financial information, compile, and review information for accuracy; and maintain records.
Essential Duties:
Prepare and enters financial information on accounts payable into the Fund E-Z fund accounting system to produce payment remittances for all Miami-Dade, Broward, and Palm Beach County offices.
Reconcile employee travel reimbursement
Prepare and complete a bi-weekly check run and additional check runs as needed by programs.
Records all receipts of income into the accounting system for all Miami-Dade, Broward, and Palm Beach County offices.
Prepare documentation for non-travel credit cards monthly.
Complete all department scanning and shredding monthly.
Responsible for preparing monthly reimbursement requests for the State of Florida CIRES and other programs for the CWS/IRP South Florida Offices.
Reconcile all Miami-Dade, Broward, and Palm Beach County offices office program food and expense vouchers.
Prepare and maintain weekly check requests for Miami-Dade, Broward, and Palm Beach County offices administrative expenses and submit to CWS Finance Office for processing, i.e. Green Sheets.
Maintains and keeps current data files of all vendor payments submitted to CWS Finance Office for payment in electronic format on a weekly basis.
Communicate with vendors as needed.
Enters petty cash, bus passes and food vouchers into the Fund-Ez system at the end of every month in a timely and efficient manner for all three South Florida offices.
Responsible for making bank deposits.
Responsible for ordering, of office supplies for the South Florida offices.
Maintains inventory, including purchasing, ordering, and distributing of food vouchers for the Miami-Dade, Broward, and Palm Beach County offices.
Maintain tracking system of accounts receivable.
Daily collect Fee for Service revenue.
Compile data for affiliate offices A-133 audit (Annually).
Perform other related duties as assigned by supervisor.
Qualifications:
Education:
College graduate with a bachelor’s degree in Accounting or Finance or equivalent work experience with fund accounting in a non-profit environment.
Experience:
A minimum of 2 years similar work experience in a non-profit fund accounting setting, with a strong working knowledge of accounting and finance. Ability to detect errors, pay close attention to detail, determine work priorities, communicate effectively, follow, apply, interpret instructions and guidelines.
Other Skills:
Strong computer skills and ability to work in a multi-cultural environment. Excellent oral and written communication skills. Detailed oriented.
Special Requirements:
Covid vaccine required
Must have valid driver’s license and reliable personal vehicle. Mileage accrued while executing work responsibilities is reimbursable by CWS.
Must complete motor vehicle record check.
Must be willing and able to travel.
Background check required.
Credit history check required.
CWS’ U.S. COVID-19 Vaccination Policy requires all new staff to provide proof of COVID-19 vaccination as soon as reasonable, no longer than 60 days of employment. Any employee who is pregnant, who is nursing, who has a disability, or who has a medical condition that prevents them from safe vaccination, or who rejects vaccination because of sincerely held religious beliefs, may contact the CWS Benefits Administrator to request reasonable accommodation as defined by the Equal Employment Opportunity Commission (EEOC).
CWS offers a competitive benefits package that includes:
- 403 (b) Retirement Plan
- Medical, Dental and Vision Insurance
- Paid Time Off
- Life Insurance and AD&D
- Long Term and Short Term Disability
- Employee Assistance Program (EAP)
- Health Savings Account
- Flexible Spending Accounts
- Commuter Benefits