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Job Details
Estimated: $65,000 - $92,000 a year
Qualifications
- Communication skills
- Basic math
- Facilities management
- Supervising experience
- Data collection
- Bachelor's degree
Full Job Description
Description:
The parish Business Manager is an administrator in support of the Pastor’s responsibilities to the parish. This minister is a steward of the physical, financial and personnel resources of the parish and provides leadership and consultation among various groups, committees, and processes in the parish. The Business Manager will be a person of faith committed to Gospel values, the responsible management of resources, and will help the parish fulfill its mission and purpose.
Essential Duties and Responsibilities: Other duties may be assigned.
Facilities Management Responsibilities:
Oversees maintenance and facilities staff.
Supervises any major construction, improvement or repair.
Solicits and reviews bids and quotes and negotiates contracts in coordination with the Diocesan Office of Design and Construction.
Establishes and monitors preventive maintenance programs for all properties.
Coordinates security measures to protect property and personnel.
Administrative Responsibilities:
Directs the management of the parish office and parish records.
Coordinates parish liability and property insurance, and workers compensation with diocesan general insurance program.
Maintains good working relationships and effective communications between parish, community, various groups, and outside authorities.
Attends all pastoral staff meetings, commission meetings, and Parish Council meetings as necessary.
Attends all diocesan meetings, as necessary, representing the parish and the Pastor.
Consults with and advises Pastor and Principal on business and administrative matters that affect the parish and school.
Professionally communicates and interacts with staff members, management team, and diocesan officials.
Supervises and assists committees planning parish events and fundraisers.
Ensures the observation of the liturgical seasons by managing the changes in the seasonal church environment.
Manages weekly communications including weekly bulletin, the MyParish App, bulletin board, and announcements.
Personnel Responsibilities:
Establishes and maintains evaluation process according to Diocesan policies.
Oversees the administration of salaries and diocesan benefit programs.
Supervises parish secretary, clerical aides, financial staff and maintenance staff.
Participates in the hiring and termination policies of the parish in collaboration with the Pastor.
Financial Responsibilities:
Reviews and approves regular payroll for Parish.
Acts as liaison between the parish and the diocese in financial matters.
Develops and maintains budgets, prepares payroll, associated taxes and reports; coordinates parish liability and property insurance, workers compensation; and ensures parish compliance with Diocese of Orlando standards.
Assists in notifying payroll service of changes in employee salaries.
Prepares bank deposits and records receipts.
Prepares vouchers including coding and payment of outstanding invoices.
Oversee parish offering envelope.
Liaison for parish with the Diocesan Shared Accounting Services (DSAS). Duties include:
o Review and coding of Bank Deposits for all forms of revenue received;
o Review and coding of invoices in preparation for approval;
o Process check requests and hand check notices as required;
o Provide other accounting information and backup for posting in the Parish’s GL;
o Compile, Scan, and upload Weekly Accounting Packages with the above information to DSAS;
o Review monthly and periodic financial reporting with DSAS Staff.
Attends and participates in Finance Council meetings as required.
Acts as staff liaison to Finance Committee(s).
Maximizes cash management resources.
Coordinates and review parish organizations’ funds and approves purchase orders.
Additional Responsibilities
Performs additional projects as required by the Pastor.
Complies with Federal, State, and local legal requirements by studying requirements; enforcing adherence to requirements, filing reports, and advising management on needed action.
Protects operations by keeping information confidential.
. Requirements:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Catholic Faith:
Requires an appreciation and respect for the Catholic Church and its teachings.
Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church.
Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese.
Education and Experience:
Bachelor's Degree required in Business Administration or related field from an accredited university.
Working knowledge of accounting principles and practices. 5 to 10 years of business experience, 3-5 years of supervisory experience in related field.
Previous experience in facilities management a plus.
Must have excellent interpersonal skills and ability to work as a team.
Organizational/Interpersonal Skills:
A high level of organizational and interpersonal skill is required.
Attention to detail and working well with others is also required.
Must have the ability to manage and to present oneself professionally.
Language/Communication Skills:
Ability to communicate effectively with subordinates.
Ability to effectively communicate with Pastor. Confidentiality is essential.
Mathematical Skills:
Ability to apply basic mathematical concepts such as adding, dividing, and multiplying.
Reasoning Ability:
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Physical Requirements:
The ability to sit and stand for long periods of time.
Must be able to reach, grasp, feel, and see up close and from afar.
Must be able to use basic office computer hardware and peripherals, with or without reasonable accommodation.
Must be able to communicate verbally and in written form.