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Full Job Description
Department: Worship Arts
Classification: Full-time hourly (non-exempt)
Work Schedule: Sunday - Thursday
Job Summary
Reporting to the Director of Worship Experience and Events, and the Worship Director, this role is responsible for providing coordination and logistical support of Worship and Sunday morning activities. This individual will also support the meetings, events, and special projects for the department and related teams. In addition, this role supports the processing and reporting of financial information including supplies, budgeting items, and the payment of subcontractors. High attention to detail and the ability to work with confidential information is required.
Major Tasks, Responsibilities, and Key Accountabilities
Provides administrative support; coordinating a variety of activities, ensuring they are executed well, and keeping all parties informed of progress.
Assist Director, Worship Experience, and Events with coordinating Sunday morning teams including ushers, greeters, hospitality, flowers, and communion.
Key point person for Sunday morning worship schedule, regular occurring meetings, special projects, and events.
Serve as liaison between Worship Arts and other ministry teams
Assist Worship Director with music library and choir-related activities. This may include choir workshops, rehearsals, and special events requiring outside musicians.
Special emphasis on the key events and worship services surrounding Christmas, Holy Week, and Easter.
All technology requests, supply ordering, workspace coordination, and the sourcing of logistical needs.
Generates departmental correspondence and/or reports; utilizing CRM and other technology.
Manage expense reports, check requests, and related receipts and documentation.
Screens, prioritizes, and directs incoming calls and mail correspondence, taking appropriate actions as necessary.
Able to manage calendars, coordinate meetings, and assist with setting up appointments.
Other duties as assigned.
Desired Gifts/Qualifications
Strong organizational, communication, and interpersonal skills.
Intermediate to advanced proficiency with Google Office Suite.
Able to support and communicate the vision, mission, and values of FPCO.
Ability to work well with volunteers, staff, and congregation members.
Ability to work independently, take initiative, prioritize workload, and meet deadlines.
Team player, willing to assist coworkers and other departments as needed.
Two or more years of experience as a Coordinator/Administrative Assistant is strongly preferred.
Must have a relationship with Jesus Christ and commitment to a biblical lifestyle, as defined by the FPCO. Statement of Biblical Standards for Christian Leaders.
Work Environment
The employee is occasionally required to stand, walk, sit, stoop, kneel, crouch, or crawl when interacting with children.
Able to lift 25 pounds on an occasional basis.
The noise level in the work environment is usually moderate, sometimes loud (music from worship band/musical instruments and/or children).