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Description:
All Souls Catholic Church is seeking a bilingual Faith Formation Assistant and Parish Receptionist who enhances the effectiveness of the parish Office and Faith Formation team by coordinating and providing professional administrative support and clerical services; supports the Parish Catechetical Leader and parish staff in a variety of ways in providing for the faith formation of youth and adults of the parish. Must be available to work evenings and occasional weekends.
ESSENTIAL REQUIREMENTS, DUTIES, AND RESPONSIBILITIES include the following. Other duties may be assigned.
- Serves visitors by greeting, welcoming, and directing them.
- Accepts all phone calls and walk-ins as a warm and welcoming representative of the church, answering questions, and directing inquiries appropriately. Treat every visitor, caller, or service person with courtesy, cheerfulness, and respect.
- Must be able to learn other computer software as required by the Parish
- Keeps copy and fax machines supplied with paper and print cartridges. Distributes associated records.
- Checks e-mail, phone messages, prayer requests, etc., communicating information in a timely manner to appropriate persons.
- Receives and distributes mail.
- Provides receptionist services for the Faith Formation and Parish office including the recording of clear and accurate messages, the handling routine questions about policies, events, etc.
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data, and graphics whether by scan, fax, or e-mail.
- Fulfills administrative duties for the Faith Formation team to include preparing and sending correspondence, filing, creating and updating forms, counting and tracking monies that come in from families
- Creates and maintains a variety of permanent records to include rosters, letters, and registrations; gathers all required information for those preparing for Sacraments such as baptismal intake, RCIA Forms, etc. Records sacraments in appropriate Sacramental Register
- Coordinates, sets-up, as well as attends and assists with administrative needs for meetings, conferences, liturgical celebrations, weekend and evening programming and other events as needed.
- Prepares reports by collecting information and data.
- Maintains database of families and students enrolled in programming; completes registrations; updates record for families; prepares reports as needed or requested; updates records with Sacramental Dates; assists in the registration of families for formation programs annually.
- Attends required meetings and gatherings, taking meeting minutes and offering assistance as needed.
- Maintains Mass Intentions
- Intakes and processes sick calls for the priest as appropriate.
- Maintains confidentiality in all areas of responsibility as required.
- Records new members, assembles welcome folders for new parishioners, and updates information in the church database.
- Contributes to team effort by accomplishing related results as needed.
. Requirements:
- Bachelor's Degree preferred; minimum of 3 years at the Administrative Assistant
- Must have experience in technology-based office management and office support.
- Requires proven multi-tasking capabilities.
- Ability to effectively prioritize tasks and time demands. Proficient in Microsoft Word and PowerPoint; working knowledge of Excel and Outlook. Requires excellent writing skills.
- Must possess a heightened sense of confidentiality and a strong sense of respect for and knowledge of the Roman Catholic Church. Must be able to work well with various personalities within the Catholic Church.