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Description:
The Human Resources Generalist (“HR Generalist”) supports the day-to-day operations of the Human Resources Secretariat by performing skilled, analytical, and highly responsible administrative work in the planning, organizing, and implementing of the diocesan human resources programs. The HR Generalist is required to exercise independent judgment and initiative in analyzing and providing recommendations regarding human resources management functions. Areas of assignment include, but are not necessarily limited to, recruitment and selection, classification and compensation, training, employee relations, performance management, organizational development, and other employment-related functions. Handles these duties directly at the Chancery and functions as adviser to parishes and schools. Position routinely interacts with a wide variety of outside contacts along with all diocesan locations.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Performs work in all functions within the human resources secretariat, including recruitment and selection, classification and compensation, training, employee relations, performance management, organizational development, and other employment-related activities with a customer-first focus.
Participates in the Diocese of Orlando’s recruitment strategy by representing the organization at various job fairs and hiring events; maintains positive and professional communications with applicants and job candidates throughout the hiring process.
Performs full cycle recruitment and selection functions for assigned positions/entities including scheduling, preparing, and releasing job postings, screening applications, and communicating with applicants regarding status. Works with hiring managers to create assessments and to prepare and conduct interviews; administers assessments; conducts verifications of employment and reference checks; schedules and prepares documents for pre-employment physicals and other pre-employment checks, as required. Creates, maintains, updates and archives recruitment documents and HRIS records.
Monitors careers web page to ensure postings are polished and created in accordance with policies and procedures; works with entities to assist with addressing any deficiencies. Assists with recruitment activities for diocesan entities, including communicating with departments/offices about staffing needs.
Performs tasks related to the Diocese’s employment eligibility authorization/I-9 process by leveraging a thorough understanding of applicable rules/regulations to ensure all Diocesan entities are in compliance with applicable laws/policies.
Coordinates, implements, and facilitates on-boarding and new hire orientation; prepares packets for new hire orientation; prepares and sends on-boarding information to new hires; and assists with the preparation and facilitation of quarterly orientation programs.
Reviews all employment actions in the HRIS system. Ensures documentation is accurate and sufficient.
Assists with organizational reviews of diocesan entities, and audits diocesan entities for compliance with HR regulations as directed by supervisor.
Assists with developing, updating, and standardizing job descriptions for all diocesan positions; maintains current the Diocesan Job Description Bank.
Maintains a thorough knowledge of Diocesan organizational structure/hierarchy and key leadership (Pastors, principals, business administrators, and more).
Acts as a resource to diocesan entities by interpreting Diocesan employment policies and procedures and advising actions in compliance with appropriate local, state, and federal employment laws and regulations.
Responds to inquiries from diocesan management and employees regarding proper personnel policies and procedures, benefit plans, job descriptions, performance evaluations, recruiting, hiring, FLSA, and workers compensation.
Under direct supervision of the HR Senior Director, assists with internal investigations upon receiving legitimate complaints or allegations of misconduct involving lay employees.
Assists HR Senior Director with grievance process, including initiating contact with claimants, collecting necessary documentation, and coordinating information with Grievance Panel’s review.
Assists with the performance management program for diocesan entities including coordinating the migration to electronic forms in the HRIS system.
Processes written and telephone request for employment/mortgage verification by retrieving information from computer and personnel records. Serves as the primary point of contact for verifications of employment for all former Diocesan personnel.
Receives and responds to routine unemployment claims using employee separation documents and conferring with HR Manager as needed. Assists the HR Manager in preparing documentation for unemployment appeal hearings as directed.
Assists in coordination of leaves of absence and return to work in accordance with physician orders and applicable laws, policies, and procedures.
Collaborates with HR Manager and Benefits Manager in conducting random drug screening for select Diocesan job classes.
Maintains current, relevant demographic and salary data for timely completion and submission of annual EEO-1 report for all Diocesan locations.
Assists in the facilitation of development training initiatives. Schedules participants into training sessions. Tracks participants and training records. Enters training records into HRIS and maintains it.
Collaborates with HR Senior Director in arranging training sessions/workshops/programs to disseminate business information through the Diocese. Makes presentations at various meetings throughout the Diocese as needed.
Helps maintain HR database by insuring accuracy of system, prepares, tabulates, and analyzes regular or on-demand reports. Contributes to the HR team effort by updating information on current employees and inactive/terminated employees. Collects data for demographic research when requested from management.
Compiles or monitors various administrative and statistical data pertaining to human resource operations; performs research as needed; makes applicable calculations; analyzes data and identifies trends; prepares or generates reports; and maintains records.
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing professional networks; participating in professional societies
Performs moderately complex work under limited supervision and maintains professional discretion in processing matters of a sensitive or confidential nature from both a legal and ethical perspective.
Contributes to team effort by accomplishing related results as needed.
Adheres to team and department rules and expectations.
Assists the HR Manager or HR Senior Director with special projects as needed.
Performs other duties as assigned.
Requirements:
Bachelor’s degree from an accredited college or university in human resources management or related field and three (3) years’ progressive experience in human resources. Professional HR certification is a plus.
Knowledge and understanding of church organizations and operational procedures and/or specific experience in a complex, multi-unit nonprofit organization desired. Proficient in technology applications.
Practice of the Catholic faith is required. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the diocese.
Bi-lingual in Spanish preferred