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Office Administrator
Status: 25hr/wk
About This Role
The role of the Office Administrator is to plan and implement the activities of the church office while providing a welcoming and confidential environment. This position strategizes and handles many aspects of behind-the-scenes communication, administration, and logistical duties to support the ministries of the church.
Primary Responsibilities and Tasks of the Office Administrator
- Warmly receive guests, answer phones, and respond to voicemails and emails.
- Make sure office is clean, supplied, and properly functioning (inc. copier, office supplies, staff work area, kitchenette).
- Schedule and facilitate office repairs and services (pest, fire, copier, coffee, security, computer/network repair, piano tuner, etc.)
- Seek out ways to support the pastoral staff and church ministries. This includes printing, folding, filing, scheduling Town Park, helping outreach ministries, etc.
- Coordinate and maintain calendar for events and facility use.
- Maintain church records (attendance, membership, etc.) in Planning Center and corresponding databases.
- Provide birthday cards to Lead Pastor on a monthly basis.
- Verify lobby information materials are supplied and up to date.
- Mail pickup and distribution.
- Order supplies for Sunday Connect Teams (Greeters, Coffee Bar, and Welcome Desk).
- Attend weekly Staff Meeting (Tuesdays, 9:30-11:30am): Provide calendars, communicate calendar events, take and distribute notes to staff, coordinate food for special celebrations.
- Prepare and proofread documents as necessary.
- Print and gather resources for Discovering Avalon Class.
- Print and display temporary signage as needed.
Strengths & Skillset
- Exhibits professionalism, high work ethic, and teachability.
- Ability to maintain a high degree of confidentiality.
- Capacity to be assertive.
- Proactive in solving problems.
- Strong attention to detail and an eye for excellence.
- Ability to communicate effectively in speech and writing (proofreading, spelling, grammar)
- Strong administrative skills and ability to work independently without supervision.
- Comfort and willingness to learn computer software.
- Demonstrate a sense of ownership for position.
Your Team
This position reports to the Lead Pastor
This position works closely with all church staff.
Personal Responsibilities
While not specifically related to the job, here are some personal responsibilities of everyone on staff at Avalon Church.
- Pursue a vibrant relationship with Jesus.
- Be loyal to the vision of Avalon Church to Go and Grow Together.
- Always protect the unity of the church by refraining from gossip and unnecessary arguing.
- Demonstrate a Christ-like attitude through all interactions with congregation, staff, volunteers, and guests.
Your Schedule
This is a part-time position with 25 hours per week, 9:30-2:30pm, M-F.
Salary range: $15-$19/hr.
Job Type: Part-time
Pay: $15.00 - $19.00 per hour
COVID-19 considerations:
We follow CDC guidelines, so currently masks are optional.
Application Question(s):
- Are you available to work Monday thru Friday, 9:30am-2:30pm?
Education:
- High school or equivalent (Preferred)
Experience:
- Administrative experience: 1 year (Preferred)
Work Location:
- One location
Work Remotely:
- No