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Description:
The Parish Office and Faith Formation coordinator is a full time hourly position that enhances administrative effectiveness by providing clerical and administrative support to the ministry team in support of the overall parish community.
Requirements:
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.
- Fulfills administrative duties for the Faith Formation team to include preparing and sending correspondence, filing, scheduling, creating, and updating forms, updating bulletin boards, counting and tracking monies that come in from parents, students, and staff; prepares weekly deposit and submits to Finance Office.
- Creates and maintains a variety of permanent records to include rosters, letters, financial records, and registrations for Faith Formation; gathers and records all required information for sacramental preparation such as baptismal certificates.
- Maintains records of catechist contacts, files, Safe Environment requirements, and other documents.
- Maintains Faith Formation database of families and students enrolled in programming; completes registrations; updates record for families; prepares reports as needed or requested; updates records with Sacramental Dates; assists in the registration of families.
- Assist with Confirmation program, retreats for youth, and service opportunities for students.
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics whether by scan, fax, or e-mail.
- Coordinates, sets-up, and assists with administrative needs for meetings, conferences, liturgical celebrations, and other events as needed.
- Prepares reports by collecting information and data.
- Records new members, processes welcome letters for new parishioners, and updates information in the church database.
- Attends required meetings and gatherings, taking meeting minutes and helping as needed.
- Orders Parish liturgical, office, and Faith Formation materials.
- Maintains supplies and resources for Parish and Faith Formation in an organized manner.
- Ensures that the Pastor and appropriate personnel are apprised of developments and situations, exercising good judgment, and ensuring confidentiality is maintained in all areas of responsibility.
- Organizes special events, luncheons, socials, training, and other formal meetings with and for volunteers as required.
- Oversee the parish staff and volunteer fingerprinting process, ensuring that all staff and volunteers adhere to Diocesan Safe Environment and Fingerprinting policies and procedures; ensure timely fingerprinting and clearance of volunteers and paid staff.
- Establishes and maintains an outreach program to recruit new volunteers on a continuing basis.
- Establishes and maintains good working relationships and effective communications with all existing volunteers.
- Coordinates with volunteers to organize and develop schedules as necessary to support all liturgies, special events, and other volunteer activities and ministries.
- Performs other duties as directed.
EDUCATION AND EXPERIENCE
Bachelor’s Degree preferred; proficiency in Microsoft Word and Excel and a working knowledge of PowerPoint and Outlook.
Skills and Abilities
- Excellent interpersonal and organizational skills characterized by an ability to effectively interact with the lay staff, resident and visiting clergy, and the general public in a highly dynamic environment.
- Excellent oral/written communication skills with an ability to read and analyze routine correspondence and compose appropriate responses.
- Bi-lingual in English and Spanish a must.
- Excellent analytical skills with an ability to define problems, collect data, establish facts, and draw valid conclusions.