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Full Job Description
Description:
The faithful . . . must learn the most profound meaning and value of all creation, as well as its role in the harmonious praise of God. They must assist each other to live holier lives even in their daily occupations. In this way, the world may be permeated by the spirit of Christ, and it may more effectively fulfill its purpose in justice, charity, and peace. The laity has the principal role in the overall fulfillment of this duty. Therefore, by their competence in secular training and by their activity, elevated from within by the grace of Christ, let them vigorously contribute their effort so that created goods may be perfected by human labor, technical skill, and civic culture for the benefit of all men according to the design of the Creator and the light of His Word (Lumen Gentium). Called to serve with their training and background, the Payroll Manager coordinates and oversees the Diocese of Orlando payroll processing, including the chancery, parishes, schools, and missions. This individual is responsible for all payroll input, output, reconciliation, and distribution for the bi-weekly pay cycles and performs all activities necessary to process payrolls.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Acts as the first point of contact with Paylocity for payroll-related matters.
Responsible for coordinating and maintaining all transactions essential to the accurate and timely processing of the 3,100+ employee payroll.
Ensures the accurate processing of wage and other compensation payments to exempt and nonexempt staff, ensuring compliance with federal and state laws, codes, and regulations.
Partners with human resources benefit the team by ensuring accurate and compliant deductions from employees’ wages for taxes, wage garnishment, health, life insurance, and 403(b) retirement plan.
Reviews and updates employee tax records by prevailing tax codes and legislative mandates. Plans, coordinates, and oversees the production and distribution of all employee tax statements and notifications as required by law.
Reviews; approves/disapproves payroll-related documents generated by staff.
Prepares and enters financial data related to payroll deductions; transfers distribution as appropriate; analyzes, reconciles, and balances data processing and time input batches.
Researches payroll overpayments/underpayments and prepare and process documentation as appropriate.
Analyzes and establishes transactions for voiding and reissuing checks; approves and processes special checks as required.
Assists staff, as appropriate, in the procedural understanding and application of payroll-related policies; advises employees on issues related to payroll policies and resolves associated individual problems as required.
Interacts with internal and external auditors; provides access to payroll and other related records as required.
Develops, implements, and maintains payroll objectives, both short and long-range.
Directly supervises the payroll technicians(s), provides training and evaluation to enhance performance, development, and work products, and establishes a collaborative and supportive team culture built on mutual trust and respect.
Proactively develops policies and procedures to improve processes and identifies any inefficiencies.
Works with HRIS provider to enhance payroll processing as needed and requested.
Audits and maintains employee master file data for all employee changes (new hires, terminations, W4 information, auto deposits, loans, 403(b), etc.)
Responsible for all garnishment calculations and set-ups and audit of garnishment checks generated by the HRIS provider for accurate payment to agencies.
Prepares and submits W2 and 1099 annual filing.
Demonstrates and maintains a positive customer service focus for internal and external customers. It takes time to educate and train parish administrators and encourages direct reports to do the same.
Interacts and responds timely to all parish/school/entity administrators and employees regarding all issues related to employee paychecks, W4, direct deposits, etc.
Audits payroll after processing and addresses any site distribution issues with the HRIS provider.
Calculates and processes manual checks as requested promptly.
Prepares all monthly and ad hoc reports as requested.
Responsible for maintaining a well-organized and updated filing of payroll records.
Maintains confidentiality in all areas of responsibility as required.
Manages with a focus on Christ, bringing forth the Diocesan core values to encourage individual and team growth.
Works cooperatively with various personalities within the Catholic Church, facilitates good communication, and is responsive to requests of others within a large, complex, and diverse working environment.
. Requirements:
The practice of the Catholic faith is required. Church employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals, or laws of the Church or the diocese's policies.
Bachelor’s Degree in Business Administration, Finance, or related field and 6 to 8 years progressive experience in payroll processing and management experience in a multi-location organization.
Certified Payroll Professional (CPP) Certification from the American Payroll Association is preferred.
Highly proficient in payroll technology and successful experience with HRIS systems.
High proficiency in Microsoft Excel, Word, and Outlook.
Thorough knowledge of payroll and accounting principles/procedures, wage and hour, and other payroll-related laws/regulations.
Thorough knowledge of employee benefit programs and garnishments, disability, and other self-directed deduction programs.
Other Skills and Abilities
Ability to multi-task and remain flexible in a fast-paced environment.
Ability to drive change by defining, researching, planning, building support, and partnering with others.
Strong interpersonal, written, and verbal communication skills, including producing clear, concise reports and recommendations and presenting to varied groups.
Able to quickly earn the confidence of those with whom this individual collaborates and coordinates information, including pastors, principals, and executive directors.
Ability to work with diverse populations and leadership styles.