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Description:

Under the direction and supervision of the Human Resources Compliance Manager, the Payroll Technician prepares and processes bi-weekly payroll and other financial documents. Handles these duties directly at the Chancery and functions as adviser to parishes and schools. The position routinely interacts with a wide variety of outside contacts along with all diocesan locations.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Supports the coordination and maintenance of all transactions essential to the accurate and timely processing of the 3,200+ employee payroll.
• Maintains employee and clergy payroll information by collecting, calculating, and entering data; creates employee records using the onboarding module; coordinates completion of tasks with various parties, and ensures accuracy before releasing to HR & Payroll.
• Ensures the accurate processing of wage and other compensation payments to exempt and nonexempt staff, ensuring compliance with federal and state laws, codes, and regulations.
• Prepares and enters financial data related to payroll deductions; transfers distribution as appropriate; analyzes, reconciles, and balances data processing and time input batches.
• Assists and coordinates the workflow and procedures between payroll and diocesan entities.
• Updates payroll records by entering changes in W4 information, benefit premium deductions, direct deposit set up, etc.
• Reviews for accuracy and finalizes employee action forms for changes in status, compensation, position, termination, reactivation, rehire, and leave of absence.
• Audits and maintains employee payroll file data (pay set up, accruals, GTL, direct deposit set up, tax set up, etc.).
• Prepares various payroll reports, including a summary of pay type hours and adjustments, non-work pay type hours by day, adjustment, timecard approval summary, preprocess payroll register, and more.
• Partners with human resources benefits team to ensure accurate and compliant deductions from employees’ wages for taxes, wage garnishment, health and life insurance, and 403(b) retirement plan
• Resolves payroll discrepancies by collecting and analyzing information and processes off-cycle adjustment payrolls when necessary.
• Completes mortgage verification of employment forms and worker’s compensation wage statements as requested.
• Responsible for all garnishment calculations and set-ups and audit of garnishment checks generated by the HRIS provider for accurate payment to agencies as directed by supervisor.
• Reviews and updates employee tax records by prevailing tax codes and legislative mandates. Plans, coordinates, and oversees the production and distribution of all employee tax statements and notifications as required by law.
• Demonstrates and maintains a positive customer service focus for internal and external customers.
• Interacts and responds timely to all parish/school/entity administrators and employees regarding all issues related to employee paychecks, W4, direct deposits, etc.
• Responsible for maintaining a well-organized and updated filing of payroll records. Ensures immediate access to payroll records for review by authorized parties, as needed.
• Maintains confidentiality in all areas of responsibility.
• Maintains payroll operations by following policies and procedures; reports needed changes.
• Stays informed of current payroll laws and requirements, both state and federal.
• Prepares special reports and presentation materials as requested.
• Works cooperatively with various personalities within the Catholic Church, facilitates good communication, and is responsive to requests of others within a large, complex, and diverse working environment.
• Works on special projects as requested.
• Performs all other duties as assigned.

Requirements:

• Bachelor’s Degree in Business Management, Accounting, or Finance preferred or Associate’s Degree with payroll certification and professional training. 3-5 years experience processing payroll. Highly proficient in payroll technology and successful experience with HRIS systems. High proficiency in Microsoft Excel, Word, and Outlook. Thorough knowledge of payroll and accounting principles/procedures, wage and hour, and other payroll-related laws/regulations
• Requires an appreciation and respect for the Catholic Church and its teachings. Employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals, or laws of the Church or the policies of the Diocese.

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