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Description:
Executes administrative and clerical functions of Parish Religious Education Department by performing the following duties.
Essential Duties and Responsibilities : include the following. Other duties may be assigned.
Handles incoming and outgoing telephone/ reception duties.
Compiles and maintains membership lists.
Welcomes new members and processes registrations. Prepare recordkeeping for attendance.
Accept catechist applications and keep their files up to date.
Explains privileges and obligations of membership and provides other information to members.
Collects and records receipts of fees and contributions.
Prepares and sends newsletters, promotional materials, and other publications to persons on mailing list.
Prepares and submits financial information to bookkeeping.
Performs other clerical functions as required.
Maintains Diocesan correspondence in regards to Catechist Certification Program and other formation opportunities.
May be required to work occasional times outside of regular scheduled work week for special events.
Competency : To perform the job successfully, an individual should demonstrate the following competencies :
Customer Service - With an upbeat, positive attitude, manages difficult or emotional parishioner situations; Responds promptly to parishioner needs; Solicits feedback to improve service ; Responds to requests for service and assistance.
Interpersonal Skills - Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control.
Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Develops realistic action plans.
Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities.
Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Able to read and interpret written information.
Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit.
Cost Consciousness - Works within approved budget; Conserves organizational resources.
Professionalism - Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
. Requirements:
- AA degree
- 3 yrs. experience in secretarial position.
- Solid working knowledge of Microsoft Office Suite, including Outlook, Word, Excel, Publisher
- Creative design abilities for publishing. Please list any program abilities such as Corel, Adobe etc.
- Background working in a Catholic Religious Education program is a plus.
- PT Flexible hours which may include some evenings and an alternating schedule.