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BOOKKEEPER/SECRETARY
The purpose of the Bookkeeper/Secretary position is to help oversee the parish's financial data and compliance by maintaining accurate book on accounts payable and receivable, payroll, and daily financial entries and reconciliations. This position performs daily accounting tasks such as monthly financial reporting, general ledger entries, and records payments and adjustments.
Additionally, this position helps oversee the organization and servicing of meetings, scheduling, and correspondence.
Duties and responsibilities
Includes, but not limited to:
- Recording and filing all collections: Regular Sunday, Fuel, Block Collection, etc.
- Scheduling masses and writing mass cards
- Verifies monthly schedule with Eucharistic ministers; e-mails and mails these schedules accordingly
- Responsible for overseeing the monthly and holy day schedules; entering in the schedules for (Priests, Deacons, Eucharist Ministers, Lectors & Cantors) and finding coverage for any unavailability
- Obtaining and entering information from those applying to become parishioners into appropriate database
- Research Church registry books regarding information to be written and given to parishioners who will be standing as godparents for baptisms, etc.
- Update information in PDS, RE: Address, Envelope, Parish, etc.
- Answer phones
- Responsible for training new Eucharistic ministers for service in the church and homebound parishioners.
- Counts collections every Monday morning
- Prepares and delivers all money for the bank; completing all necessary paperwork in the process
- Picks up deposit slips every Wednesday
- Process payroll for all employees (every two weeks)
- Ensures that Pastor possesses the most up to date Taylor Hospital schedule
- Take and post all Memorial Masses
- Prepare billing for Wednesday payment
- Pays bills and records all deposits/payroll with the use of Quick Books
- Prints and posts copies of all paid bills for the week and posts anything over $300 into the weekly bulletin
- Sends website items and bulletin to admin for posting
- Prepare all Archdiocesan bills once a month
- Records all weddings, baptisms, and deaths in the record book
- Ensures that all bank statements, collections, and tax forms are given to the parish accountant
- Coordinates with various other organizations; ex: AA, AL Alanon, Nar-Anon, Over 50 Club, Legion of Mary, etc.
- Set a schedule of dates that the Hall is not available to organizations
Qualifications
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Education
- Minimum High School Diploma, Preferred B.A. degree in accounting or related field
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Skills
- Strong organization skills
- Must be proficient with Microsoft Office Suite and QuickBooks
- Displays high degree of accuracy and attention detail
- Database management
- Client service
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Abilities
- Communicate clearly and effectively both verbally and in writing
- Handle and prioritize a multitude of tasks to their completion
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Experience
- Strong bookkeeping experience
- In good standing with the Catholic Church
Physical requirements
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tool or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 30lbs.