Apply on
Duties and Responsibilities:
Serve as the primary event lead for several virtual and in-person Villanova Club events, school/college events, affinity group events, regional events, and golf outings supported by University Advancement. Responsible for the planning details of the events which include but are not limited to working with vendors, creating menus, décor, programing and event flow, collateral materials, gifts, accommodations, transportation, budget, etc. to ensure all events are successful. Manage onsite event duties acting as a liaison for Villanova at special events. Responsible for reconciling all events and providing post-event financial reporting.
Utilize Aventri, our event management software to create registration pages for all events. Additionally use Aventri to assist with sending electronic save-the-dates and invitations, managing the invite list, collecting payments, recording all RSVPs, and finalizing attendee information. The Special Event Manager will also be responsible for implementing the budget function within Aventri and following through with the Exago reporting system (used by the University Advancement’s Finance & Administration staff). Work with UA partners to ensure reporting for budgets is consistent with Aventri, Banner and Touchnet systems.
Serve as the secondary event lead for signature University Advancement events and assist the entire team with signature events such as Family Weekend, Homecoming, 1842 Day, Nova Network November, and Reunion.
Maintain positive working relationships with internal and external constituents to ensure effective execution of events.
Manage golf outing auctions using the software OneCause.
Perform additional duties as assigned and assist with special projects as assigned.
Minimum Qualifications:
Bachelor’s Degree required.
Minimum of 1-3 years experience in event management.
Strong knowledge of event planning, event management software and relationship management required.
Strong interpersonal communication skills.
Ability to handle multiple tasks and changing priorities in deadline sensitive environment.
Highly detail-oriented.