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Job Details
Part-time
Estimated: $34,000 - $50,000 a year
Full Job Description
Parish Business Manager
Job purpose
To provide leadership and day to day supervision of the financial and temporal affairs of the parish in such a way as to enable the Pastor to concentrate on the spiritual affairs of the Parish. This leadership is, at all times, and framed by necessary approvals from the Pastor in concert with the policies, procedures and guidelines set forth by the Archdiocese regarding financial and temporal transactions.
The position calls for coordination with other members of the staff, participation in staff planning and operational meetings, and significant dialogue with the Pastor so that he is fully apprised of matters being considered and acted upon by the Business Manager.
The Parish Business Manager must be sensitive to the nature of the information he has access to and must treat it confidentially.
Duties and responsibilities
Financial Management
Financial Records
Supervise the accounting function of the parish and be certain the employee responsible for maintain the financial records understands the parish accounting system
Prepare or require the preparation of quarterly and year-to-date financial reports for review by the Pastor and the Parish Finance Council
Supervise the maintenance of parishioner contributions and student tuition records
Supervise the maintenance of other financial records required by the Archdiocese or Pastor
Financial Control
Develop and monitor a strong system of internal control for parish receipts
Establish security procedures to ensure the safety of parish funds
Review all invoices prior to payment for reasonableness and accuracy and indicate approval for payment
Funds management
Monitor and reconcile parish bank accounts. Maintain surplus funds in insured accounts which are interest bearing
Schedule vendors' payments to obtain purchase discounts and meet payroll tax deposit requirements to avoid penalties
Budget
Assist in preparation of an annual budget for the parish
Submit the annual budget for review by the Parish Finance Council and for review and approval by the Pastor
Review and analyze the financial reports by comparing the actual receipts and expenditures with the approved budget on a quarterly basis and advise the Pastor and Finance Council of significant variances
Personnel
Supervise the maintenance of personnel records for all staff and be certain they include all pertinent information relating to the employees. Determine that all federal, state, and local taxes are withheld
Where appropriate, participate in or be responsible for the hiring and termination of employees subject to the prior approval of the Pastor
Supervise the training of new parish employees, when required
Monitor the parish's employment policy to be certain that it complies with all laws concerning health and safety standards, employment of minors, and with archdiocesan employment policies regarding employee benefits
Physical Plant
Conduct an ongoing inspection of parish grounds and buildings to ensure that the property is maintained in a safe and aesthetic manner
Supervise the activities of the parish maintenance staff, and inspect all completed maintenance and repair projects
Obtain competitive prices and purchase maintenance supplies from vendors offering the best quality items for the most reasonable price
Conduct capital addition and improvement surveys and submit reports to the Pastor and Parish Finance Council concerning the nature of the work required, the priority for completion, and estimated cost, if available
Be certain that all procedures followed in connection with repair, renovation, and construction projects conform to the policies, procedures, and guidelines for Archdiocesan Capital Projects. This would include real estate insurance transactions
Monitor parish's compliance with archdiocesan policies regarding real estate, insurance, capital projects, etc.
Parish Organizations
Monitor compliance with archdiocesan policy regarding parish organization bank accounts
Review the financial reports of parish organizations prior to their submission to the Pastor
Review the bank statements and cancelled checks of parish organizations prior to releasing them to the organization's treasurer
Coordinate the fund-raising efforts of the parish organizations to prevent duplication of effort and to ensure their compliance with legal insurance requirements
Supervise the storage of parish organizations' financial records over a year old in the rectory
Pastor Requirements
Any additional duties as required by and in support of the Pastor's responsibilities to the parish
Archdiocesan Requirements
Monitors business manager email account
Attends all Business Manager meetings and events present by the Archdiocese of Philadelphia's Office for Parish Service and Support
Any and all additional duties that are requested throughout the fiscal year via email and fax