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Administrative Assistant
River Pointe Community Church
Houston, TX
POSITION SUMMARY
RPC Administrative Assistants provide support to their assigned ministry area to ensure that our pastors and leadership, and the teams reporting to them, are organized and connected through the resources, people, systems, and information needed to reach ministry goals
ESSENTIAL RESPONSIBILITIES
Create and drive calendaring activities such as scheduling team meetings, communicating standing and one-off meeting details, and looking ahead to organize annual cyclical events
Assist in successful meetings through agenda preparation, room reservation and prep, hospitality considerations, and note taking
Handle receipting and invoicing through Accounts Payable including vendor payment requests, independent contractor payments, monthly expense reports and reimbursements, all using proper internal systems
Organize and coordinate resources such as office supply purchases, meal orders, and travel arrangements
With a keen eye for detail, maintain integrity of all internal systems including maintenance database, contact lists, room reservation systems, google docs, reporting tools and similar
Become proficient in internal systems including databases, office software, and all programs used by the ministry for keeping records, check lists, schedules and compliance requirements; become the ‘go-to’ expert for the team in these systems & for new admins in training
Complete tasks unique to supporting the assigned department / ministry area
Demonstrate flexibility and initiative by continuously anticipating needs for the department area and church
Example a positive attitude of support and guest service towards the church family and staff
EDUCATION, SKILLS & ABILITIES
Education: High School Graduate / GED, or greater
Experience: Minimum 2 years related experience
Computer Skills: Two+ years’ experience with technology is required including Microsoft Office Products such as Outlook. The ability to quickly learn new software is required.