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Full Job Description
Administrative Assistant
Volunteer Teams (Service Teams Ministry - STM) Department
Non-Exempt
Rate: up to $18 per hour dependent on experience
JOB DESCRIPTION
Administrative Assistant assists the Director of Volunteer Teams (STM) and provides clerical support to Volunteer teams and all administrative functions. This position requires a person who is experienced, detail-oriented, and able to excel in a multi-tasking environment.
This position reports directly to Director of Volunteer Teams (STM).
ESSENTIAL JOB FUNCTIONS
Provide administrative support to Volunteer Teams, including Director and STM Ministry Directors
Schedule and maintain Director’s calendar of appointments and meetings
Conduct research; handle confidential information; exercise judgment and discretion in completing special assignments
Manage sensitive matters with a high level of confidentiality, diplomacy, and discretion
Communicate and provide information internally and externally to assist and enable organizational operations and service to staff and volunteers
Responsible for timely response to telephone/email inquiries and responds to Volunteer Teams (STM) inquiries and requests
Organize and maintain office filing system
Manage ministry related social media accounts
Manage high volume of correspondence both postal and email
General typing and clerical duties
Maintain STM equipment – printers, copiers, etc.
Order and maintain office supplies
Work with the Director to prepare and control the department’s budget
Maintain, order, and track shipment of Communion elements
Prepare agendas, notes, minutes, for staff meetings
Maintain employee attendance/vacation reports
Work with STM staff to plan and implement STM meetings, events, trainings, and conferences
Prepare reports and data as needed
Work with Volunteer Coordinator to prepare STM Calendar of Events
Generate STM Correspondence
Perform other duties as assigned
MINISTERIAL DUTIES
As an Employee of Lakewood Church, you are a part of an over 60-year legacy of faith. As a part of the Lakewood team, you are a key part of our mission in taking the Hope found in Jesus to the world. This means that as part of your job responsibilities, you are considered a spiritual leader in the Church. You are responsible for communicating the Church’s beliefs
and our mission to our congregants, to maintain a lifestyle consistent with the Scriptures, and are you required to belong to the Church as part of our faith community. This will also include:?
Regular attendance at Church services and classes,
Serving as a Prayer Partner or as a volunteer in any ministry of the Church, and
Serving our community through local outreaches from time to time when needed by the Church
QUALIFICATIONS
Uncompromised commitment to Lakewood Church's vision, values, and core beliefs
Excellent verbal and written communication skills
Excellent interpersonal skills
Strong analytical and problem-solving skills
Ability to effectively manage multiple projects, identify priorities and organize efficiently to meet deadlines
Proficiency in Microsoft Office suite and virtual meeting platforms
Proficiency in social media platforms
Positive attitude
A heart and sensitivity for people care
Demonstrates a caring and compassionate disposition; enjoys connecting with others
Ability to work effectively with a diverse group of people
Ability to maintain confidential information
A team player who is self-motivated and able to work independently
Flexible and willing to work weekends and occasional evenings
Ability to serve effectively in high-pressured environment
Attentive to details
EDUCATION/EXPERIENCE
Some college preferred
Minimum of 2-3 years of experience in general office support responsibilities and procedures